Administrative & Event Coordinator

2 months ago

Princeton, New Jersey, United States Princeton University Full time

Administrative & Event Coordinator

US-NJ-Princeton

Job ID:
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Overview

The Princeton Center for the Decentralization of Power Through Blockchain Technology (DeCenter) has a mandate to examine blockchain technologies that provide "trust without centralization." The center, which sits within the School of Engineering and Applied Science at Princeton University, aims to drive interdisciplinary research and education across applications and foundational blockchain technologies, and promotes the development and understanding of the policy, governance, and societal implications of this fast-growing field.


Currently, the center regularly holds conferences, large scale events, speaker series, seminars and workshops. This mandate will expand to include extramural research collaborations, student engagement and digital marketing. The center seeks a robust administrative and event coordinator who will responsible for ensuring that events and programs are executed to the highest standards and that the day-to-day operations of the center run smoothly.

The ideal candidate will demonstrate the ability to use, explore, and suggest new technologies in communication and events. This role requires expert program management skills, attention to detail, proactiveness, and timeliness, as well as budgeting and quantitative skills.


This is a two-year term position.



Responsibilities

Event Planning, Coordination and Administration:
-With the director, oversee the the planning, coordination, organization and execution of all center's events including conferences, large-scale events, speaker series, symposia, information sessions, pitches and competitions.
-Manage all aspects of event logistics including venue selection, hotel accommodations, catering and dining arrangements, vendor selection, event décor and design, event registration and event budget management
-Assist with arrangements for event-related travel
-Coordinate visits from invited speakers including preparing itineraries, hosting and guiding guests throughout the duration of their visit
-Develop and monitor event metrics
-Requires on-site event support, including some evening hours

Communications:
-Oversee and coordinate center events including promotional flyers, website content, logistics and speaker itineraries
-Serve as the point person on DeCenter team for communications projects: web content management, promotional and marketing material
-Develop and monitor external facing engagement metrics
-Liaison with the School of Engineering communications team on collaborative projects

Administration:
-Track expenditures for events and other programming
-Support center meetings with room reservations, scheduling support, and note taking
-Provide monthly expense and project updates
-Provide administrative support to growing areas of the DeCenter (e.g. student and alumni engagement, corporate engagement)
-Other administrative duties as assigned



Qualifications

Required qualifications:

-Bachelor's degree and at least one year of work experience

-Excellent communication skills, customer-service orientation, and a high degree of professionalism and responsiveness are critical.

-Basic computer and financial management skills are required, including experience with Microsoft applications.

-A self-starter who is well-organized, detail-oriented, disciplined, flexible, and effective under pressure. Someone who is able to prioritize and execute multiple important projects at once. Maturity, critical thinking, and good judgment are all essential.

Preferred qualifications:

-Demonstrated success interacting and functioning in a cross-disciplinary academic environment: interacting with diverse stakeholders including students, faculty, donors, industry, community etc.
-Prior event management and budgeting experience
-Advanced computer skills: Excel, web editing, photoshop

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS



PI

  • Administrative Coordinator

    7 days ago

    Princeton, New Jersey, United States Genmab AS Full time

    Position Overview:The Administrative Coordinator will provide essential support to the Vice President of Site Engagement & Feasibility and the Vice President of Data Management at Genmab A/S.Key Responsibilities:Organize and manage appointments, meetings, and conferences, including travel arrangements and itinerary preparation.Engage with vendors and assess...

  • Administrative Coordinator

    7 days ago

    Princeton, New Jersey, United States Genmab AS Full time

    About GenmabAt Genmab, we are dedicated to creating extraordinary futures through the development of innovative antibody therapies that significantly impact the lives of patients battling cancer and other serious diseases. Our team is characterized by a culture of care, transparency, and a commitment to making a difference. We believe that embracing...

  • Executive Administrative Coordinator

    7 days ago

    Princeton, New Jersey, United States J & J Staffing Resources Full time

    J & J Staffing Resources is in search of an Executive Administrative Coordinator who will play a pivotal role in delivering high-level assistance to the office's leadership team. This position involves overseeing daily operations and acting as a key point of contact among various stakeholders. The successful candidate will be an integral part of the senior...

  • Senior Administrative Coordinator

    7 days ago

    Princeton, New Jersey, United States Precision Life Sciences Full time

    Position Overview: Senior Administrative CoordinatorWe are looking for a skilled Senior Administrative Coordinator to join our team at Precision Life Sciences. This role will provide essential support to our Executive Leadership Team in a hybrid work environment. If you thrive on contributing to organizational success and seek mentorship from seasoned...

  • Event Coordination Specialist

    6 days ago

    Princeton, New Jersey, United States Salt Creek Grille Restaurants Full time

    Job TypeFull-time, Part-timeDescriptionWe are in search of a dedicated event coordination expert with outstanding organizational and interpersonal abilities. This role requires an individual who is passionate about surpassing our guests' expectations.RequirementsApplicants must be:- Presentable with exceptional communication skills- Punctual, dependable, and...

  • Event Coordination Specialist

    7 days ago

    Princeton, New Jersey, United States Touch Associates Full time

    Touch Associates is seeking dedicated professionals who are enthusiastic about orchestrating events and committed to delivering outstanding experiences for our clients.In this pivotal role, you will be responsible for managing the logistics of various programs within the life sciences industry. Your expertise will be crucial in organizing everything from...

  • Senior Administrative Coordinator

    6 days ago

    Princeton, New Jersey, United States Craig Bradford Associates Full time

    Compensation: $65K-$75K+BonusCraig Bradford Associates is a prominent financial services firm known for its comprehensive offerings in financial, tax, and estate planning, insurance solutions, wealth management, and merchant banking.The Executive Assistant plays a pivotal role in supporting the Regional Managing Principal across various initiatives. This...

  • Legal Administrative Coordinator

    1 day ago

    Princeton, New Jersey, United States InsideHigherEd Full time

    About the RoleThis is an exciting opportunity to join the InsideHigherEd team as a Legal Administrative Coordinator. As a key member of our administrative team, you will provide high-level administrative support to our attorneys and play a critical role in the smooth operation of our office.Key ResponsibilitiesProject Management (45%):Manage and coordinate...

  • Senior Administrative Coordinator

    1 day ago

    Princeton, New Jersey, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IIICompany: Blue Star Partners LLCEmployment Type: Contract (W-2)Role Summary:The Administrative Assistant III plays a pivotal role in supporting the DVP of US Commercial Operations, along with the General Manager and the Director of Business Excellence. This position is essential for maintaining smooth...

  • Senior Administrative Coordinator

    3 days ago

    Princeton, New Jersey, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IIICompany: Blue Star Partners LLCWork Arrangement: 100% OnsiteContract Type: W-2Role Summary:The Administrative Assistant III plays a pivotal role in supporting the DVP of US Commercial Operations, alongside the General Manager and the Director of Business Excellence. This position is essential for...

  • Senior Administrative Coordinator

    1 day ago

    Princeton, New Jersey, United States Blue Star Partners LLC Full time

    Job OverviewPosition Title: Administrative Assistant IIILocation: RemoteContract Type: W-2Role Summary:The Administrative Assistant III plays a pivotal role in providing comprehensive support to senior executives, including the DVP of US Commercial Operations, the General Manager, and the Director of Business Excellence. This position is essential for...

  • Program Administration Specialist

    6 days ago

    Princeton, New Jersey, United States InsideHigherEd Full time

    Position OverviewThe Academic Program Coordinator for the Department of African American Studies plays a pivotal role in managing all administrative functions related to the undergraduate major and minor programs, as well as overseeing the course administration for the graduate program. This position collaborates closely with the Finance & Administration...

  • Administrative Assistant

    2 months ago

    Princeton, New Jersey, United States Stuart Country Day School of the Sacred Heart Full time

    Stuart Country Day School of the Sacred Heart in Princeton, New Jersey, an independent, Catholic all-girls PS-12 Sacred Heart School with a mission to educate the whole child and inspire young women to lead lives of exceptional leadership and service, is searching for an Administrative Assistant beginning in the academic year. The Administrative...

  • Administrative Support Specialist

    21 hours ago

    Princeton, New Jersey, United States Educational Testing Service (ETS) Full time

    Office Operations Coordinator Job DescriptionAbout Educational Testing Service (ETS):With a legacy spanning over 75 years, ETS is a global leader committed to enhancing quality and equity in education. Our mission encompasses the provision of innovative educational solutions, groundbreaking research, and reliable assessments that empower learners globally to...

  • Undergraduate and Graduate Studies Administrator

    5 days ago

    Princeton, New Jersey, United States InsideHigherEd Full time

    Position OverviewThe Academic Program Coordinator for the Department of African American Studies plays a pivotal role in managing all administrative functions related to the undergraduate major and minor programs, as well as overseeing course administration for the graduate program. This position collaborates closely with the Finance & Administration...

  • Office Operations Coordinator

    6 days ago

    Princeton, New Jersey, United States Educational Testing Service (ETS) Full time

    Administrative Coordinator Position OverviewAbout Educational Testing Service (ETS):With a legacy spanning over 75 years, ETS is a leading global entity committed to enhancing quality and equity in education. Our vision is to deliver innovative educational solutions, engage in groundbreaking research, and provide reliable assessments that empower learners...

  • Senior Administrative Coordinator

    23 hours ago

    Princeton, New Jersey, United States Craig Bradford Associates Full time

    Compensation: $65K-$75K+BonusCraig Bradford Associates is a well-established and reputable financial services firm, providing a comprehensive range of solutions in finance, taxation, estate planning, insurance, wealth management, and merchant banking.The Executive Operations Specialist plays a pivotal role in supporting the Regional Managing Principal by...

  • Reception Coordinator

    6 days ago

    Princeton, New Jersey, United States PeopleShare Full time

    PeopleShare is currently seeking a Reception Coordinator for an educational institution in the Princeton, NJ area.Schedule: Monday- Friday 7:15am- 3:30pmCompensation: $42-$45k salary Type: Direct HireKey Responsibilities:Welcome and greet students, parents, faculty, staff, and visitors with a warm and inviting demeanor.Oversee visitor access to the school...

  • Sr. Event Manager

    3 weeks ago

    Princeton, New Jersey, United States Munich Re America Services Full time

    Sr. Event Manager CompanyMunich Re America ServicesLocationPrinceton , United States We're adding to our diverse team of experts and are looking to hire those who are committed to building a culture that enables the creation of innovative solutions for our business units and clients. The CompanyAs a member of Munich Re's US operations, we offer the...

  • Front Office Coordinator

    19 hours ago

    Princeton, New Jersey, United States Coforge Full time

    **Job Title:** Junior Executive**Job Summary:** We are seeking a highly organized and detail-oriented Junior Executive to join our team at Coforge. As a key member of our front office team, you will be responsible for providing administrative support and ensuring the smooth operation of our office.**Key Responsibilities:**Provide administrative support to...