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Senior Administrative Coordinator

2 months ago

Princeton, New Jersey, United States Craig Bradford Associates Full time

Compensation: $65K-$75K+Bonus

Craig Bradford Associates is a prominent financial services firm known for its comprehensive offerings in financial, tax, and estate planning, insurance solutions, wealth management, and merchant banking.

The Executive Assistant plays a pivotal role in supporting the Regional Managing Principal across various initiatives. This position entails managing the daily functions of the office, providing essential clerical, administrative, and time management assistance, and offering support to other executives as required. The Executive Assistant will also oversee and manage office operations efficiently.

Key Responsibilities:

  • Handles a wide array of administrative tasks, including managing a highly active calendar, preparing expense reports, and composing confidential correspondence, as well as arranging intricate travel itineraries.
  • Prioritizes and addresses incoming issues and concerns directed to the Regional Managing Principal, particularly those of a sensitive nature.
  • Collaborates closely with the Regional Managing Principal to ensure they are well-informed of upcoming commitments and responsibilities.
  • Effectively manages conflicting priorities; handles matters promptly and follows through on projects to ensure successful completion, often under tight deadlines.
  • Assists in organizing the agenda for senior management meetings and off-site events.
  • Oversees all logistical arrangements for executive meetings, including room setups and catering requirements.
  • Manages the daily operations of the office.
  • Welcomes and interacts with incoming visitors, clients, and guests.
  • Engages with internal staff across all levels.
  • Provides assistance with various HR matters and other assigned tasks.

Qualifications and Skills:

  • Confident and composed individual with exceptional communication abilities.
  • Capable of effectively prioritizing multiple tasks, meeting tight deadlines, and following directions accurately.
  • Adept at coordinating various schedules and producing precise work despite frequent interruptions.
  • Ability to perform assigned duties with minimal supervision.
  • Strong attention to detail and accuracy.
  • Ability to thrive in a fast-paced environment.
  • Commitment to maintaining confidentiality and integrity at all times.
  • Proficient in building strong professional relationships with stakeholders, including staff and external partners.
  • Demonstrated proactive problem-solving skills with strong decision-making capabilities.
  • High emotional intelligence.
  • Ability to work effectively both independently and as part of a team.
  • Advanced proficiency in Microsoft Office Suite.

Education and Experience:

  • Minimum of 3 years of experience supporting Executive and C-Suite professionals; 5 years preferred.
  • Bachelor's Degree preferred.
  • Experience in handling sensitive and confidential matters.