Administrative Assistant

2 months ago

Princeton, New Jersey, United States Stuart Country Day School of the Sacred Heart Full time

Stuart Country Day School of the Sacred Heart in Princeton, New Jersey, an independent, Catholic all-girls PS-12 Sacred Heart School with a mission to educate the whole child and inspire young women to lead lives of exceptional leadership and service, is searching for an Administrative Assistant beginning in the academic year.

The Administrative Assistant supports the excellence and efficiency of the Head of Upper School and Upper School Office. Professionalism, exercising discretion and maintaining confidentiality are essential. The Administrative Assistant represents the School and all members of the faculty and staff positively and in accordance with the mission and philosophy of Stuart Country Day School. The successful candidate brings initiative, integrity, professionalism, to multifaceted and evolving administrative responsibilities.

Administrative Support:

? Support the Head of the US in making the vision of the Head come to life.

? Maintain the Head of US's calendar, including scheduling meetings, appointments, and speaking engagements. Exercise discretion in committing time.

? Support other members of the US Leadership Team, which includes the Dean of Student Life and Director of College Counseling, as needed.

? Assist and support the Head of US in preparation and monitoring the Division budget

? Attend all division meetings and maintain division meeting notes

? Maintain the daily attendance record

? Process and submit corporate credit card statements, with all receipts, for the Head of US

? Support faculty in coordinating events, field trips, and transportation for the Upper School

? Serve as a liaison between all school events and Upper School, attending weekly events meetings

? Ensure the US office, faculty workspaces, and classrooms have required supplies and resources

? Manage US participation in school-wide fire drills with accurate attendance records and resolving attendance questions

Other duties include, but are not limited to: acting as a liaison to the staff, supporting marketing efforts, attending school events, preparing materials for events, scheduling meetings, and other requests from the school staff.

Competencies:

? Excellent communication skills (writing and speaking)

? Relationship builder and collaborative spirit

? Thoroughness in the completion of all activities

? Very detail oriented and capable of prioritizing competing demands, with the desire and ability to thrive in a dynamic, high-touch work environment

? Proactive, flexible, personable and a focus on serving multiple constituencies including parents, students, faculty, and staff

? Ability to work individually on multiple projects simultaneously

? High energy, positive attitude, flexible, team player

? Proficient with Google Suite and Microsoft Office

? Ability to use discretion when dealing with confidential student information

? The ability to lift 25 pounds

Applicants of diverse, underrepresented backgrounds are encouraged to apply. An equal opportunity employer, Stuart Country Day School of the Sacred Heart seeks candidates who will demonstrate skills in cross-cultural leadership practices and a dedication to working in a diverse community. The school seeks candidates who can:

  • Communicate effectively with diverse populations.
  • Create an inclusive work environment.
  • Engage in professional development opportunities to further develop inclusive leadership practices.

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