Operations Administrator for the Office of DEI

2 months ago

Dallas, Texas, United States Southern Methodist University Inc Full time


Hourly Range:

$23.68 per hour

About SMU

SMU's more than 12,000 diverse, high-achieving students come from all 50 states and 90 countries to take advantage of the University's small classes, hands-on research opportunities, leadership development, community service, international study and innovative programs. The University offers a strong foundation in the humanities and sciences and undergraduate, graduate and professional degree programs through eight schools.

Now in its second century of achievement, SMU is increasingly recognized for the ways it supports students, faculty and alumni as they become ethical leaders in their professions and communities. On the most beautiful college campus in the country, SMU Mustangs are energized by unbridled opportunities - from teaching, learning and research to creativity, performance and athletic endeavor.

About the Department:

The School of Law at SMU was established in February 1925. Highlighting the celebration of its 75th year, SMU School of Law was named Dedman School of Law in 2001 in honor of Dallas benefactors Nancy and Robert H. Dedman, Sr., and their family. With more than 15,000 graduates, SMU Dedman School of Law has a national and international reputation of training prominent lawyers in both law and business. As the first law school in Dallas, we are fortunate to be in a city with a thriving economy, many corporate headquarters, and an outstanding legal community. SMU Dedman School of Law continues to strive to develop the next century of leaders.

About the Position:

Perform a wide variety of administrative tasks for several faculty members at the law school, including clerical support, publication support and editing work, travel planning, meeting set up logistics, scheduling, processing reimbursements, exam support, and other duties.

Essential Functions:
  • Admin support to the Assistant Dean for DEI in the coordination, organization, & implementation of pipeline programs, first-gen programming, DEI trainings, and other initiatives & launches; provide event support and collaborate with the Assistant Dean for DEI to design & implement programs to advance DEI initiatives; assist with web page content and design, social media, and other promotional activities.
  • Faculty Forum: Coordinate the speaker series, including scheduling speakers, booking travel and hotel, scheduling catering and room reservations, scheduling A/V support, disseminating speakers' paper and invitation, posting on web site, and facilitating speakers' travel reimbursement.
  • Arranges meetings and travel arrangements for conferences, seminars, symposiums and other events, including the Faculty Forums. Makes travel arrangements and coordinates travel reimbursement and other expense reimbursements.
  • Utilizes multiple technical applications including word processing, electronic calendar, email, and internet as needed by various members of the faculty (including research using the internet).
  • Provides clerical support including keyboarding, composing and editing letters and other documents, copying, scanning, creating and maintaining filing systems, responding to emails, ordering textbooks, and disseminating information.
  • Working with faculty and other staff, coordinates dissemination of and tracking of final exams, and provides information to students and faculty regarding final exams as directed.
  • Edits faculty articles for submission to various publications and otherwise prepares them for submission; mails reprints to faculty's list of colleagues.
Qualifications

Education and Experience:

High school degree or equivalent is required. A bachelor's degree is preferred.

A minimum of two (2) years of experience in an administrative assistant or similar support role in a high-volume setting is required. Candidate with three (3) years of experience working with lawyers at a firm, law school, in-house, government agency, or non-profit is highly desired.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills and the ability to effectively work with students, faculty and staff. Candidate must be able to communicate effectively in writing; maintain paper and electronic files; work independently and anticipate issues, but also be under the supervision of several faculty members as well as the Assistant Dean for Administration.

High-level competency with Microsoft Office Suite (Word, Excel, PowerPoint) is required. Candidate must demonstrate ability and willingness to learn new systems as they are implemented. Candidate with knowledge of Publisher and Adobe Acrobat is preferred. Must also have strong organizational, planning and time management skills.

Physical and Environmental Demands:
  • Sit for long periods of time
Deadline to Apply:

July 24, 2024

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, ,

Benefits:

SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

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