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Administrative Operations Coordinator

2 months ago

Dallas, Texas, United States Stream Realty Partners Full time
Job Overview

POSITION SUMMARY

The Office Administration Specialist is pivotal in ensuring the efficient functioning of the office, acting as the primary point of contact for visitors, clients, and team members. This role emphasizes delivering outstanding customer service, guaranteeing that every individual enjoys a premier experience at Stream Realty Partners.

Responsibilities will span a variety of tasks, including overseeing administrative functions and nurturing a positive workplace culture. This individual will be the key resource for both internal personnel and external partners, ensuring that all office operations are executed flawlessly. A friendly demeanor, exceptional communication abilities, and meticulous attention to detail are essential for fostering a welcoming and professional environment.

KEY RESPONSIBILITIES

Professionally greet and assist visitors, coordinating with staff regarding arrivals and appointments. Manage building access and validate parking as necessary. Supervise receptionist personnel, providing direction on responsibilities and ensuring compliance with office protocols and customer service expectations. Regularly rotate duties at the front desk to maintain effective receptionist operations and a welcoming office atmosphere. Promptly and courteously answer and direct phone calls, ensuring accurate information is relayed to the answering service vendor. Manage incoming and outgoing mail, packages, and deliveries, including overseeing the FedEx account and processing invoices. Ensure the office space is well-maintained, organized, and ready for meetings, including managing conference room technology and restocking refreshments. Collaborate with building management and vendors for suite repairs and services. Oversee inventory for office and breakroom supplies, proactively placing orders to maintain adequate stock levels. Perform basic accounting tasks such as invoicing and expense tracking for vendors, assisting with electronic filing and document organization. Contribute to planning employee engagement activities and celebrations, organizing recognition events and coordinating office breakfast orders. Manage communication for building announcements and internal updates, ensuring timely and accurate information dissemination. Oversee the maintenance of office equipment, ensuring functionality and addressing maintenance needs promptly. Update and maintain the Office Manual as necessary. Coordinate regular headshots for new hires and manage desk setups and nameplates.

REQUIRED QUALIFICATIONS

Previous experience in office management or operations. Experience in call management and receptionist duties. Strong attendance and reliability are essential. Ability to handle sensitive information with confidentiality and discretion. Proactive mindset with the ability to anticipate needs independently. Highly organized with strong multitasking and follow-up skills. Excellent verbal and written communication abilities. Strong focus on internal customer service and delivering high-quality results. Proficiency in MS Office applications, including SharePoint, Outlook, MS Teams, Excel, and Word. Exhibit traits of integrity, kindness, and enthusiasm.

ADDITIONAL INFORMATION

Stream Realty Partners is an equal-opportunity employer, committed to diversity and inclusion in the workplace. We offer competitive salaries, bonuses, comprehensive medical/dental/vision insurance, pharmacy benefits, health savings accounts, flexible spending accounts, a 401(k) plan with company matching, paid time off, and holiday pay. Compensation packages are tailored to each candidate based on their unique skills, experience, qualifications, and other job-related factors.