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Administrative Operations Specialist

2 months ago

Dallas, Texas, United States City of Dallas Full time

Welcome to the City of Dallas
The City of Dallas stands as a prominent employer within the DFW Metroplex, offering substantial growth opportunities and a chance to contribute positively to our community.

What We Offer: A competitive salary, a five-year vested pension plan, and a comprehensive benefits package that includes health, vision, and dental insurance, pet insurance, tuition reimbursement, qualifying childcare assistance, paid time off, and more.

Join Our Team: Become part of our diverse workforce and assist us in delivering exceptional service to the residents of Dallas while cultivating a fulfilling career.

Position Overview:
The Management Analyst undertakes a broad spectrum of analytical tasks to support the department in addressing budgetary, administrative, and managerial challenges.

Key Responsibilities:

  1. Monitor, assess, and review budgets and expenditures for various programs, projects, grants, and departments; prepare and evaluate personnel actions, agenda items, budget modifications, accounting activities, and other administrative functions; ensure adherence to various City policies and procedures.
  2. Conduct research, organize, compile, summarize, and analyze data, statistics, and information for special projects, programs, and planning; develop insightful recommendations, document findings, and present evidence-based conclusions; prepare and deliver comprehensive reports to management and other agencies.
  3. Evaluate, analyze, and report on operations, workflow, and overall work quality; provide statistical analysis of departmental practices and methods; investigate technical transactions and operations to resolve inquiries and validate data; collaborate with multiple departments to offer analysis and recommendations on process improvement initiatives.
  4. Act as a resource for administrative, operational, and technical staff across various departments; provide direction, guidance, and assistance regarding analytical issues and other asset management concerns; supervise limited staff as necessary.
  5. Analyze, research, and evaluate current trends and issues affecting the City and its operations; address departmental concerns and challenges arising from evolving trends; perform a wide range of technical, analytical, and general administrative duties.
  6. Coordinate information and ensure effective communication between departments; clarify and reconcile funds, grants, budgets, and accounting issues and procedures; provide and explain technical and financial information to external agencies and City staff and management.
  7. Draft, prepare, and submit grant applications for necessary funding; monitor compliance with grant requirements; prepare and present required funding reports and compile reimbursement documents; maintain, manage, organize, and store records required by funding agencies.
  8. Participate in various meetings, manage customer notifications, and provide ongoing analysis to support the City's goals, objectives, and standards.
  9. Perform any additional tasks as assigned.

Minimum Qualifications:

Education: Bachelor's Degree in Accounting, Business Management, Business Computer Systems, or a related field.

Experience: Three (3) years of experience in fiscal, administrative, operations, or management analysis, preferably within the public sector.

Knowledge, Skills, and Abilities:

  1. Understanding of principles of program evaluation, organizational planning, research design, and analysis.
  2. Familiarity with principles of record keeping, case files, and records management.
  3. Knowledge of project and grant management.
  4. Proficiency in mathematical computations, statistical analysis, government accounting, and budget administration.
  5. Ability to identify problems and recommend solutions.
  6. Capacity to prioritize multiple tasks, projects, and demands.
  7. Skill in troubleshooting and implementing technical solutions.
  8. Aptitude for analyzing problems, identifying solutions, and recommending techniques for resolution.
  9. Effective verbal and written communication skills.
  10. Ability to establish and maintain effective working relationships.

Salary Range:
$60,000 - $75,672.99
The salary listed is the starting salary range; the amount offered will depend on qualifications. The City of Dallas is an Equal Opportunity Employer and values diversity at all levels of its workforce.