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Administrative Operations Coordinator

2 months ago

Dallas, Texas, United States Imprimis Group Full time

Imprimis Group is seeking a talented individual

Position: Operations Administrative Assistant – Onsite

Imprimis Group is collaborating with a prestigious luxury retailer in search of a highly skilled Operations Administrative Assistant to enhance their dynamic team. This position is designed to provide essential administrative support to the operations team. The ideal candidate will possess adaptability, a strong desire to learn, and exceptional attention to detail. Proficiency with technology and a collaborative mindset are essential attributes for success in this role. We offer a balanced work environment and a culture that values contributions from all team members, regardless of the task at hand. The perfect candidate will be self-driven, committed to team success, responsible, trustworthy, and well-organized.

DIRECT HIRE ROLE | ONSITE | COMPETITIVE SALARY + BONUS + BENEFITS

EXCELLENT WORK CULTURE & BENEFITS

Key Qualifications:

  • Preferred Bachelor's degree; High school diploma required
  • Minimum of 2 years' experience in administrative roles, general office, and operations with a track record of career advancement
  • Experience in scheduling, travel coordination, outstanding customer service, and effective time management
  • Demonstrated experience in both front and back-office operations
  • Proven ability to prioritize tasks, comply with company policies, and exceed performance expectations
  • Proficient in MS Office (intermediate to advanced), Adobe preferred, and familiarity with various software applications

Main Responsibilities:

  • Ensure that assigned administrative tasks are completed to the highest standards, contributing to the company's goal of excellence in service.
  • Uphold superior ethical service standards by providing administrative support for operations, including preparing reports for leadership and conducting research.
  • Manage and procure office supplies and fulfill departmental inventory requests.
  • Coordinate and develop schedules for company events and training sessions.
  • Assist various departments with tasks such as inventory management and employee travel arrangements.
  • Support monthly supply purchases and inventory tracking.
  • Maintain accurate records for company credit card transactions and supply accounting.
  • Prepare necessary documentation for shipping and logistics.
  • Coordinate meals and transportation for guest visits or special events.
  • Assist with HR-related tasks, including managing parking assignments and preparing workstations for new hires.
  • Compile information for presentations and maintain organized paperwork.
  • Manage departmental calendars effectively.
  • Build strong relationships with colleagues, demonstrating a genuine interest in the success and well-being of the team and organization.