Family Office Administrative Coordinator

2 weeks ago


Dallas, Texas, United States Private Family Office Full time

Position Overview: Executive Personal Assistant

This is a full-time role dedicated to providing comprehensive support to the principal and their team through various administrative functions and task management. The primary responsibility involves collaborating closely with the Executive Assistant to the CEO in organizing both personal and professional commitments.

Key Responsibilities:

  • Assist in daily administrative tasks and errands.
  • Manage the principal's schedule, ensuring efficient time management across different time zones.
  • Oversee home management, including liaising with contractors during renovations.
  • Conduct daily check-ins at the principal's residence, handling mail and general upkeep.

Candidate Profile:

The ideal candidate will possess the following attributes:

  • Fluency in Spanish or a strong command of the language.
  • A valid driver's license and the ability to travel domestically and internationally.
  • A flexible and positive demeanor, ready to adapt to last-minute changes.
  • Prior experience as a Personal Assistant within a Family Office environment, with a strong emphasis on diary management and basic bookkeeping.
  • Proficiency in Microsoft Office applications.

Work Environment:

This position is based in a hybrid setting, primarily at the principal's residence with some remote work. Regular hours are Monday to Friday, with occasional out-of-hours commitments as necessary.

Only candidates meeting the specified qualifications will be considered for this role.



  • Dallas, Texas, United States Matter Family Office Full time

    About the RoleMatter Family Office is seeking a highly skilled Client Service Consultant to join our team. As a Client Service Consultant, you will play a critical role in supporting our clients and their families in achieving their financial goals.Key ResponsibilitiesProvide exceptional client service and support to families and their advisorsManage client...


  • Dallas, Texas, United States Hargrave Family Law Full time

    Job OverviewPosition: Legal Receptionist - Administrative Support - IN OFFICE ONLYAre you excited about your work environment? We believe that each day should start with enthusiasm. At Hargrave Family Law, we prioritize a positive firm culture, investing in our team members and the firm as a whole. Join a collaborative team that fosters creativity and...

  • Family Office Advisor

    2 weeks ago


    Dallas, Texas, United States Matter Family Office Full time

    Company OverviewAt Matter Family Office, our commitment is to prioritize families above all else. We pave the way on a mission-driven journey that aligns a family's aspirations and values with our exceptional expertise. By guiding families through strategies that enhance communication, planning, and deliberate decision-making regarding wealth, Matter ensures...


  • Dallas, Texas, United States Katie L. Lewis, P.C. Family Law Full time

    Job DescriptionJob Summary:We are seeking a highly skilled and experienced Front Desk Coordinator to join our dynamic team at Katie L. Lewis, P.C. Family Law. As a key member of our front office staff, you will be responsible for providing exceptional customer service, managing the front desk, and supporting our attorneys and staff.Key...


  • Dallas, Texas, United States Shawmut Services Full time

    Job SummaryShawmut Services is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...


  • Dallas, Texas, United States Matter Family Office Full time

    About the RoleMatter Family Office is seeking a highly skilled Client Service Consultant to join our team. As a Client Service Consultant, you will play a critical role in supporting our clients and their families in achieving their financial goals.Key ResponsibilitiesProvide exceptional client service and support to our clients and their families, including...


  • Dallas, Texas, United States Homewatch CareGivers of North Dallas Full time

    Job OverviewCompensation: Competitive salaryPosition Summary: The Administrative Coordinator is a skilled individual designated by the CEO/Owner to oversee the operations and documentation of our dynamic agency.Essential Qualifications: The selected Administrative Coordinator must possess the following attributes:Exceptional organizational abilities and...


  • Dallas, Texas, United States Delta Dallas Full time

    Administrative Coordinator Qualifications:Over 5 years of experience in office administration and support roles Proficient typing skills with a minimum speed of 45 words per minute Adept at learning quickly and adjusting to changing priorities, with strong analytical skills Technologically proficient with intermediate knowledge of Microsoft Office Suite ...


  • Dallas, Texas, United States Family Practice Full time

    Bilingual Healthcare Administrative Assistant Opportunity at Family PracticeAre you a reliable and mature bilingual professional? We are seeking a dedicated individual to fill the role of Medical Office Assistant within our esteemed practice.Compensation: $16-$20 per hourKey ResponsibilitiesAssist with various administrative tasks related to the patient...


  • Dallas, Texas, United States Cognitus Consulting Full time

    About the RoleThe Office Manager will play a crucial role in ensuring that our office operations run smoothly and are successful in supporting other business activities. An ideal candidate will be an organized, reliable, and results-driven professional who can supervise administrative staff and manage office procedures efficiently.Key ResponsibilitiesOversee...


  • Dallas, Texas, United States ABM Industries Full time

    Job SummaryThe Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts.Key Responsibilities:Administrative Support: Perform general...


  • Dallas, Texas, United States CornerStone Staffing Full time

    Job Title: Office AssistantJob Summary:CornerStone Staffing is seeking a highly organized and detail-oriented Administrative Coordinator to join their team. As an Administrative Coordinator, you will provide administrative support to the team, ensuring the smooth operation of the office.Key Responsibilities:Unlock the front office door each morning and lock...


  • Dallas, Texas, United States Equest Full time

    Job SummaryEquest Therapeutic Horsemanship is seeking a highly organized and detail-oriented Administrative Coordinator to provide support to our staff. The ideal candidate will have excellent written and verbal communication skills, a friendly demeanor, and the ability to prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to...


  • Dallas, Texas, United States Curate Corp Voice Full time

    Job SummaryWe are seeking a highly organized and detail-oriented professional to provide essential support to our team at Curate Corp Voice. The ideal candidate will manage day-to-day administrative tasks, coordinate meetings, handle correspondence, and maintain office systems to ensure efficient operations.Key Responsibilities:Office Operations: Oversee...


  • Dallas, Texas, United States Swinerton Full time

    Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our project management team at Swinerton. As a key member of our office, you will be responsible for ensuring the smooth operation of our daily activities.Key Responsibilities:Perform a variety of administrative tasks to...

  • Office Coordinator

    4 days ago


    Dallas, Texas, United States Curate Corp Voice Full time

    Job Summary:We are seeking a highly skilled and organized Office Coordinator to support the daily operations of our company, Curate Corp Voice. As the first point of contact, you will play a vital role in creating a welcoming environment for clients, visitors, and employees.The ideal candidate will possess excellent communication skills, a positive attitude,...


  • Dallas, Texas, United States STRIVE Full time

    Job Summary:STRIVE, a leading commercial real estate brokerage firm, is seeking an experienced and proactive Executive Support Specialist to provide exceptional administrative support to our senior executive team. This role requires a high level of discretion, organizational skills, and the ability to anticipate needs.Key Responsibilities:Coordinate...

  • Office Coordinator

    13 hours ago


    Dallas, Texas, United States Spot On Talent Full time

    Job Summary:We are seeking a highly organized and detail-oriented Office Coordinator to join our team at Spot On Talent. As the first point of contact for visitors, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our clients.Key Responsibilities:Visitor Management: Welcome visitors to the office,...


  • Dallas, Texas, United States Jobot Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our dynamic team at Jobot. As the backbone of our operations, you will be responsible for ensuring the smooth running of our office on a day-to-day basis.Key ResponsibilitiesOversee general office operations and manage office supplies and equipment.Coordinate internal and...

  • Office Coordinator

    7 days ago


    Dallas, Texas, United States Burnetts Staffing Full time

    Job OverviewBurnetts Staffing is seeking an Office Coordinator to join our dynamic team. In this essential position, you will play a key role in supporting various departments, ensuring efficient office operations.As the on-site Office Coordinator, you will exemplify professionalism, manage a diverse range of administrative responsibilities, and foster...