Administrative Operations Coordinator
2 weeks ago
POSITION SUMMARY
The Administrative Operations Coordinator acts as the essential point of contact within the office, ensuring the efficient functioning of the workplace by overseeing front desk activities and related responsibilities. As the initial interface for guests, clients, and colleagues, this role is pivotal in delivering outstanding customer service and guaranteeing a premium experience at Stream Realty Partners.
This position involves a variety of responsibilities, ranging from administrative management to cultivating a positive and productive workplace atmosphere. The individual in this role will be the primary resource for both internal staff and external partners, ensuring that all office operations proceed without interruption. A friendly demeanor, exceptional communication abilities, and meticulous attention to detail are crucial for fostering a welcoming and professional environment.
KEY RESPONSIBILITIES
Welcome and greet visitors in a courteous and professional manner. Collaborate with team members regarding visitor schedules and appointments. Manage building access and validate parking as necessary. Oversee and mentor receptionist personnel, providing direction on responsibilities and ensuring compliance with office protocols and customer service expectations. Regularly rotate duties and occupy the front desk to ensure effective management of receptionist functions and maintain a hospitable and efficient office setting. Promptly and courteously answer and direct phone calls. Provide current information to the answering service provider. Ensure all incoming calls are addressed and/or routed to the appropriate team member. Manage incoming and outgoing correspondence, packages, and deliveries. Responsible for overseeing the shipping account, generating labels as required, and processing invoices. Supervise the upkeep, cleanliness, and organization of the office environment, including conference room technology, appearance, and readiness for meetings. This includes restocking refreshments and managing light catering requests. Coordinate with building management and/or service providers for in-suite repairs and maintenance. Manage inventory of office and breakroom supplies for multiple locations. Proactively place orders to ensure adequate stock levels are maintained. Demonstrate proficiency in basic accounting functions such as invoicing and expense tracking for all vendors. Assist with electronic filing, data entry, and document organization for corporate invoices and payments, ensuring proper documentation is maintained for all received checks. Support the planning of employee engagement initiatives and celebrations. Organize monthly recognition events and coordinate office breakfast orders within budgetary constraints. Manage communication for building announcements, birthday celebrations, and internal updates, ensuring accurate and timely dissemination of information. Responsible for the maintenance of office equipment, including copiers and printers, ensuring operational functionality and addressing maintenance issues promptly. Proficiency in troubleshooting technology and familiarity with office machinery is essential. Update and maintain the office manual as necessary. Schedule and coordinate regular headshots for new employees and vendors as required. Responsible for setting up workspaces for new hires and preparing nameplates.REQUIRED QUALIFICATIONS
Previous experience in office management or operations Experience in call management and receptionist roles Consistent attendance and reliability are essential Ability to maintain confidentiality and handle sensitive information with discretion Strong proactive approach with the ability to anticipate needs with minimal supervision Highly organized with excellent follow-up skills and the capability to multitask Strong verbal and written communication skills Commitment to internal customer satisfaction, particularly in delivering high-quality outcomes Proficiency in MS Office applications (SharePoint, Outlook, MS Teams, Excel, Word, etc.), including scheduling and coordination using Outlook and MS Teams Exhibit traits of intelligence, honesty, kindness, and passionADDITIONAL INFORMATION
Stream Realty Partners is an equal-opportunity employer and does not discriminate based on ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law. Note: This job description does not restrict management's right to assign or reassign duties and responsibilities to this position at any time.
Stream Realty Partners offers competitive salaries, bonuses, comprehensive medical/dental/vision insurance, pharmacy benefits, health savings accounts, flexible spending accounts, a 401(k) plan with company matching, paid time off, and holiday pay. Individual compensation packages are determined based on various factors unique to each candidate, including skills, experience, qualifications, location, and other job-related considerations.
-
Administrative Operations Coordinator
1 day ago
Dallas, Texas, United States 24 Seven Talent Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Operations Coordinator to join our team at 24 Seven Talent. As an Administrative Operations Coordinator, you will be responsible for providing administrative support to our Service Operations team.Key Responsibilities:Compile statistics and information for research as...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States Imprimis Group Full timeImprimis Group is seeking a talented individualPosition: Operations Administrative Assistant – OnsiteImprimis Group is collaborating with a prestigious luxury retailer in search of a highly skilled Operations Administrative Assistant to enhance their dynamic team. This position is designed to provide essential administrative support to the operations team....
-
Administrative Operations Coordinator
1 week ago
Dallas, Texas, United States Imprimis Group Full timeJob OverviewImprimis Group is seeking a talented individual for the role of Administrative Operations Coordinator.This position is essential in providing comprehensive administrative support to our operational team. The ideal candidate will demonstrate adaptability, a strong desire to learn, and meticulous attention to detail. Proficiency with technology and...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States Imprimis Group Full timeImprimis Group is seeking a talented individualPosition: Operations Administrative AssistantImprimis Group is collaborating with a prestigious luxury retail brand to find an exceptional Operations Administrative Assistant to enhance their dynamic team. This position is designed to provide essential administrative assistance to the operations team. The ideal...
-
Office Administrator
3 days ago
Dallas, Texas, United States Shawmut Services Full timeJob SummaryShawmut Services is seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States The Keller Firm Full timeJob OverviewThe Administrative Operations Coordinator will play a crucial role in maintaining the efficiency of our firm’s daily activities. This position goes beyond traditional office management, as the successful candidate will be instrumental in enhancing our operational effectiveness, marketing initiatives, and human resources functions. We seek an...
-
Dallas, Texas, United States Lions Legal LLC Full timeJob DescriptionRole Overview: As an Operations Coordinator, you will play a pivotal role in enhancing our administrative services. Your responsibilities will include:Client Communication: Relay customer feedback and suggestions to the organization for continuous improvement.Staff Recruitment: Identify and hire competent personnel for the customer service...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States Stream Realty Partners Full timeJob Overview POSITION SUMMARY The Office Administration Specialist is pivotal in ensuring the efficient functioning of the office, acting as the primary point of contact for visitors, clients, and team members. This role emphasizes delivering outstanding customer service, guaranteeing that every individual enjoys a premier experience at Stream Realty...
-
Administrative Operations Coordinator
1 week ago
Dallas, Texas, United States Stream Realty Partners Full timeJob Overview POSITION SUMMARY The Office Administration Specialist acts as the pivotal point of the office, ensuring the seamless functioning of the workplace by overseeing front desk operations and associated responsibilities. As the initial contact for guests, clients, and team members, this role is dedicated to delivering outstanding customer service...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States The Keller Firm Full timeJob OverviewThe Office Manager plays a crucial role in maintaining the operational flow of our organization. This position is essential for ensuring that our daily activities run smoothly while also contributing to the overall efficiency of our office environment. We seek an individual who is not only organized but also proactive in enhancing our marketing...
-
Administrative Operations Coordinator
1 week ago
Dallas, Texas, United States Dallas County Full timeJob Title: Administrative Support SpecialistCompany: Dallas CountyBrief Overview: Responsible for executing a variety of administrative functions to assist supervisors, managers, or judges, including the preparation, processing, and reconciliation of documents and records. Addresses concerns, engages with the public, and may supervise a team under the...
-
Administrative Operations Coordinator
1 week ago
Dallas, Texas, United States The Keller Firm Full timeJob OverviewThe Office Manager plays a crucial role in maintaining the operational flow of our organization. This position is essential for ensuring that our daily activities run smoothly and efficiently. The ideal candidate will take on a multifaceted role that encompasses traditional office management duties while also contributing to our marketing...
-
Administrative Coordinator II
5 days ago
Dallas, Texas, United States Dallas County Full timeJob SummaryThe Administrative Coordinator II - Program Operations will assist with the planning and coordination of day-to-day fiscal, administrative, and operational activities for a defined funded program or project. This role will ensure that goals and objectives are accomplished in accordance with established priorities, time limitations, funding...
-
Administrative Coordinator
2 weeks ago
Dallas, Texas, United States Delta Dallas Full timeAdministrative Coordinator Qualifications:Over 5 years of experience in office administration and support roles Proficient typing skills with a minimum speed of 45 words per minute Adept at learning quickly and adjusting to changing priorities, with strong analytical skills Technologically proficient with intermediate knowledge of Microsoft Office Suite ...
-
Administrative Coordinator
3 days ago
Dallas, Texas, United States Curate Corp Voice Full timeJob SummaryWe are seeking a highly organized and detail-oriented professional to provide essential support to our team at Curate Corp Voice. The ideal candidate will manage day-to-day administrative tasks, coordinate meetings, handle correspondence, and maintain office systems to ensure efficient operations.Key Responsibilities:Office Operations: Oversee...
-
Legal Operations Administrative Coordinator
1 week ago
Dallas, Texas, United States Jobot Full timeExceptional Benefits Career AdvancementThis Jobot Job is hosted by: Arpana DavisAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $60,000 - $80,000 per yearAbout Us:We are a prestigious, nationally recognized AmLaw firm known for our commitment to excellence and a positive workplace culture.Why Consider...
-
Administrative Operations Coordinator
2 weeks ago
Dallas, Texas, United States Dallas County Full timeJob Title: Administrative Support SpecialistCompany: Dallas CountyBrief Description: Responsible for executing a variety of administrative functions to assist supervisors, managers, or judges, including the preparation, processing, and reconciliation of documents and records. Addresses issues, engages with the public, and may supervise a team under...
-
Administrative Operations Coordinator
1 week ago
Dallas, Texas, United States Dallas County Full timeJob Title: Administrative Support SpecialistCompany: Dallas CountyBrief Description: Responsible for executing a variety of administrative functions to assist supervisors, managers, or judges, including the preparation, processing, and reconciliation of documents and records. Addresses issues, engages with the public, and may lead a team under the direction...
-
Administrative Coordinator
1 week ago
Dallas, Texas, United States Swinerton Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our project management team at Swinerton. As a key member of our office, you will be responsible for ensuring the smooth operation of our daily activities.Key Responsibilities:Perform a variety of administrative tasks to...
-
Administrative Coordinator
1 day ago
Dallas, Texas, United States Gray West Construction, Inc. Full time**About Gray West Construction, Inc.**We are a leading provider of integrated engineering, design, and construction services. Our team is dedicated to delivering exceptional results and exceeding client expectations.**Job Summary**We are seeking an experienced Administrative Assistant to join our team in Dallas, TX. The successful candidate will provide...
