Executive Administrative Assistant

2 months ago

New York, New York, United States AlixPartners Full time

At AlixPartners, we solve the most complex and critical challenges by moving quickly from analysis to action when it really matters; creating value that has a lasting impact on companies, their people, and the communities they serve. By understanding, respecting, and honoring the needs of our employees, clients, and communities, AlixPartners actively promotes an inclusive environment. We strongly believe in the value that diversity brings to our experiences and are committed to the perpetual enhancements of initiatives, policies, and practices. We hold ourselves accountable by providing the space for authenticity, growth, and equity for everyone.

AlixPartners has embraced a hybrid work model to provide flexibility and support our employees' work-life integration. Our hybrid model combines a mix of in-person at an AlixPartners office (Tuesday, Wednesday, & Thursday) and remote working options for Monday and Friday.

Location: New York, NY

What you'll do

In this valued role on AlixPartners' Corporate Services team, you will provide support to C-Suite members, including Global Head Executives. Responsibilities include coordinating deadlines, analyzing, and handling sensitive information, and playing a criterial role in handling confidential information requests.

The Administrative Senior Professional - Executive position is a full-time role reporting to the Head of Office Management and Facilities - Americas. Paid relocation is not available for this position.

  • Support business leaders at the executive/C-suite level.
  • Manage complex calendaring, prepare business travel itineraries, process expense and time reports for assigned executives.
  • Anticipate needs, prioritize responsibilities, effectively handle calendar conflicts, and proactively manage schedule changes.
  • Special projects supporting your clients which includes preparing board meeting materials for internal and/or external meetings while working collaboratively with others to solicit information and deliver results.
  • Handle sensitive and urgent information from clients, exercise judgment in responding to unique and urgent situations, as well as in managing and reporting outstanding requests.
  • Act as point of contact among executives, employees, clients and other external partners.
  • Balance multiple priorities by considering risk, importance, urgency, political impacts, and other linkage. Assimilate unfamiliar issues rapidly, anticipate and resolve potential problems.
  • Manage general follow-up and generating reminders to effectively meet deadlines and commitments.
  • Planning and management of technical and logistical support services to ensure seamless execution of internal and external events.
  • Create and edit correspondence, invoices, engagement letters, and PowerPoint presentations.
  • Perform back-up support for other admin professionals and front desk reception.
  • Additional responsibilities as identified. This description is not designed to encompass a comprehensive listing of required activities, duties or responsibilities.


What you'll need

  • High School diploma or equivalent required, college degree(s) preferred.
  • Minimum of five (5) years' executive administrative experience required; experience with a professional services firm strongly preferred.
  • High level of accuracy and attention to detail with excellent proofreading skills.
  • Exceptional customer service and interpersonal skills; experience working with executives and board members preferred.
  • Self-starter who can anticipate needs and demonstrate exceptional common sense, intelligence, and judgement to effectively and efficiently complete tasks and solve problems.
  • Effective written and verbal communication skills in English with the ability to interact with stakeholders at all levels.
  • Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Experience with Diligent Boards or similar highly preferred.
  • Ability to work well under pressure and maintain an executive presence in a fast-paced, dynamic environment while meeting deadlines and responding to urgent situations.
  • Proven organizational and time management skills with the ability to prioritize and manage multiple projects simultaneously.
  • Ability to be discreet and handle extremely confidential, sensitive information.
  • Willingness to work outside of normal U.S. business hours, and as unique projects/needs arise.
  • Flexibility to work overtime as needed. Ability to work full time in an office and remote environment; physically able to sit/stand at a computer and work in front of a computer screen for significant portions of the workday. Must have ability to start work at 8:30 AM.
  • Must become familiar with, and promote and abide by, our Core Values as defined by the AlixPartners' Code of Conduct and foster an inclusive environment with people at all levels of an organization.
  • Some travel may be required for events outside the office.
  • Ability to lift a minimum of 15 pounds.
  • Must be currently authorized to work in the United States. No VISAs available for this position.

The firm offers a comprehensive benefits program including health, vision, dental, disability, 401K, tuition reimbursement, identity theft protection, and mental wellness support. Employees will also receive a generous paid leave policy including vacation/personal time starting at 7.34 hours per pay period, sick time up to 80 hours annually, parental leave, and twelve holidays.

The hourly range for this role takes into account a number of factors and is between $43/hr. - $53/hr. with potential eligibility for an annual discretionary bonus.

AlixPartners is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. AlixPartners is a proud Silver award-winning Veteran Friendly Employer.

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