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Event Associate

2 months ago

Tuscaloosa, Alabama, United States The University of Alabama Full time

Pay Grade/Pay Range: Minimum: $ Midpoint: $21.97 (Hourly N4)


Department/Organization: Dean's Office-Arts and Sciences Adm


Normal Work Schedule: Monday - Friday 8:00am to 4:45pm


Job Summary: The Event Associate performs various duties in support of events on campus.


Additional Department Summary: Assists with the day-to-day operations of budgeting, planning, and executing events for the College of Arts & Sciences in coordination with the college's Event Planner and Event Coordinator. Manages invitation lists and RSVPs. Corresponds with event guests. Answers inquiries from departments. Reconciles Concur. Organizes Events team inventory. Orders event supplies. Submits work orders and Ground Use Permits. Answers the college's main events phone line.


Required Minimum Qualifications: High school diploma or GED and two (2) years of experience working with events.


Additional Required Department Minimum Qualifications: Must have valid U.S. driver's license. Must be at least 19 years of age at time of hire and have an acceptable Motor Vehicle Report that is in compliance with University policies. Applicants under the age of 21 will have some driving restrictions.


Skills and Knowledge: Knowledge of Word, Excel, Teams, UA systems and processes including eTime, Everest, Banner/ePrint, PageUp, TouchNet, Concur, purchasing card policies and procedures.

Ability to work effectively with people from a variety of backgrounds and experiences. Ability to read and interpret policies and procedures. Excellent verbal and written communication skills. Good planning, coordinating, and organizing skills. Good analytical and problem-solving skills.


Preferred Qualifications: Prior events coordination experience in the college/university setting.


Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.


Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster