Project Support Administrator

4 weeks ago

Tampa, Florida, United States APTIM Full time

Job Description

At APTIM, we come to work each day knowing that we are making an impact on the world. Our work spans from safeguarding and maintaining critical infrastructure to helping communities recover from natural disasters, from empowering our armed forces and first responders to reducing carbon and energy use, and from making cities more resilient against the threats of climate change to restoring contaminated ecological systems.

Job Overview:

APTIM currently has an opening for a full-time Administrative Assistant for our Tampa, Florida office. The selected candidate will have the opportunity to work independently and in a team setting within a dynamic work environment.

What you can expect from APTIM:

  • Work that is worthy of your time and talent
  • Respect and flexibility to live a full life at work and at home
  • Dogged determination to deliver for our clients and communities
  • A voice in making our company better
  • Investment into your personal and professional development

Key Responsibilities/Accountabilities:

  • Provide administrative support for the office, handling information requests, and performing clerical functions such as preparing correspondence, maintaining business licenses, purchasing office materials and supplies, maintain maintenance schedules for company vehicles, receiving visitors, shipping and receiving materials for the office, interacting with office vendors to maintain the office function and inter-action with office staff to support their project needs as listed:
  • Perform general office duties such as ordering supplies, maintaining records management systems, and answering calls
  • Assist in preparing reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software
  • Assist and support the Office Manager
  • Manage front desk in office
  • Assist with questions through company website
  • Prepare responses to correspondence containing routine inquiries
  • Takes messages/meeting minutes
  • Coordinate and direct office services, such as records and budget preparation, personnel, and light housekeeping
  • File and retrieve corporate documents, records, and reports.
  • Meet, greet, and escort visitors as well as providing access to individuals.
  • Manage and maintain schedules for staff as needed
  • Open, sort, and distribute incoming correspondence, such as mail and email
  • Make travel arrangements for staff as needed.

Basic Qualifications:

  • Good communication and organization skills
  • Accepts and adapts to change well
  • Strong proofreading and editing skills
  • Excellent written, verbal and interpersonal skills
  • A self-starter, motivated to contribute to the group
  • Experience in administrative experience in a professional setting
  • Readily learns programs/systems.
  • Familiar with Word and formatting techniques
  • Familiar with Excel and PowerPoint basics and presentations
  • Proficient in Microsoft Office Suite.
  • Strong attention to detail.
  • Understanding or have the ability to operate office equipment, i.e., copying machines, UPS, FedEx systems, and US Postal Service for shipments, stamping machines, laminators, phone system, computer hardware
  • Ability to maintain a high level of confidentiality especially of employee sensitive material.
  • #LI-BN1
  • #LI-ONSITE

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

Additional Job Information

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

Watch our video:

Aptim Making a Difference

  • Administrative Marketing Specialist

    2 days ago

    Tampa, Florida, United States Beryl Project Engineering Full time

    Job OverviewBeryl Project Engineering is seeking a highly skilled Marketing Administrative Representative to join our team. As a key member of our marketing department, you will play a crucial role in supporting our business growth and ensuring alignment with our company's vision and values.Key ResponsibilitiesClient Relationship Management: Develop and...

  • Junior Administrative Coordinator

    1 week ago

    Tampa, Florida, United States Beryl Project Engineering Full time

    Job OverviewSalary: $15 per hour DOEPosition SummaryThe Administrative Support Associate plays a vital role in assisting the Senior Engineer, Operations Manager, and Principal Manager by managing all incoming inquiries and outgoing communications. Through exceptional customer service, extensive product knowledge, and effective prioritization skills, the...

  • Junior Administrative Coordinator

    1 week ago

    Tampa, Florida, United States Beryl Project Engineering Full time

    Job OverviewSalary: $15 per hour, dependent on experience.Position Summary:The Administrative Support Associate plays a crucial role in assisting the Senior Engineer, Operations Manager, and Principal Manager by managing all incoming inquiries and outgoing communications. Through exceptional customer service, thorough knowledge of services and products, and...

  • Junior Administrative Coordinator

    5 days ago

    Tampa, Florida, United States Beryl Project Engineering Full time

    Job OverviewSalary: $15 per hour DOEPosition SummaryThe Administrative Support Associate plays a crucial role in assisting the Senior Engineer, Operations Manager, and Principal Manager by managing all incoming inquiries and outgoing communications. Through exceptional customer service, thorough knowledge of services and products, and effective...

  • Project Administration Intern

    1 week ago

    Tampa, Florida, United States iGov Full time

    Job OverviewThe Program Administration Intern offers essential onsite project support and coordination for various contracts, projects, tasks, or business units.This role is dependent on contract award.Key Responsibilities:Support the Program Control Manager in all aspects of program control operations, including cost and schedule reporting as well as...

  • Project Administration Intern

    1 week ago

    Tampa, Florida, United States iGov Full time

    Job OverviewThe Program Administration Intern plays a crucial role in delivering onsite project support and coordination for various contracts, projects, tasks, or business units.This position is dependent on contract award.Key Responsibilities:Support the Program Control Manager in all aspects of program control operations, including cost and schedule...

  • Project Administration Intern

    1 week ago

    Tampa, Florida, United States iGov Full time

    Job OverviewThe Program Administration Intern plays a crucial role in providing essential onsite project support and coordination for various contracts, projects, tasks, or business units.This position is contingent upon awardKey Responsibilities:Support the Program Control Manager in all aspects of program control operations, including cost and schedule...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, Florida, United States POS Company (Restaurant & Retail) Full time

    Job OverviewWe are looking for an Administrative Support Specialist to enhance our operational efficiency. This role involves performing various clerical and administrative tasks to contribute to the overall success of the organization.Key Responsibilities:Assist with data entry and organization of menusProvide support to customers by addressing inquiries...

  • Administrative Support Specialist

    1 week ago

    Tampa, Florida, United States DAS Installers LLC, dba BDA Systems Co. Full time

    Job OverviewDAS Installers LLC, operating as BDA Systems Co., is a leading provider of communication equipment engineering and installation services across the United States. We specialize in the installation of our proprietary materials and components, catering to a diverse clientele engaged in similar projects.As an Administrative Support Specialist, you...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, Florida, United States Circor Full time

    Administrative Support SpecialistBUSINESS UNIT: CircorPOSITION SUMMARYThis role serves as a vital support function within the Business Development team, facilitating communication and collaboration among various departments including production, engineering, and logistics.KEY RESPONSIBILITIESManage distributor account details related to service requests,...

  • Administrative Support Specialist

    3 days ago

    Tampa, Florida, United States Cousins Employees LLC Full time

    Job DescriptionCousins Employees LLC is a leading real estate investment trust (REIT) with a strong presence in the Sun Belt region. We are seeking a highly skilled and detail-oriented Executive Administrative Assistant to join our team in Tampa, FL.About the RoleProvide administrative support to the Managing Director and other senior executives, ensuring...

  • Administrative Support Specialist

    2 days ago

    Tampa, Florida, United States AEG Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Intern to join our team at AEG. As an HR Intern, you will have the opportunity to gain hands-on experience in various administrative tasks and support our HR department's daily activities.Key ResponsibilitiesEmployee Records Management: Update and maintain accurate and up-to-date employee...

  • Administrative Support Specialist

    2 days ago

    Tampa, Florida, United States Hair Club Full time

    Job SummaryWe are seeking a highly skilled and experienced Center Administrator to join our team at Hair Club. As a key member of our administrative staff, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our centers.Key ResponsibilitiesClient Support: Provide top-notch support to our clients,...

  • Administrative Support Specialist

    7 days ago

    Tampa, Florida, United States Paradigm Full time

    About the RoleParadigm is a leading healthcare management organization dedicated to delivering exceptional patient outcomes and value-based care. As an Executive Assistant, you will play a critical role in supporting our senior leadership team, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesProvide administrative...

  • Administrative Support Specialist

    2 weeks ago

    Tampa, Florida, United States Hillsborough Community College Full time

    Compensation Range: $26.69 Position Overview: Temporary Role As an Administrative Support Specialist, you will deliver comprehensive secretarial, administrative, and clerical assistance to designated office(s), ensuring smooth and efficient daily operations. You may also provide support to departments in utilizing computerized applications. Key...

  • Administrative Support Specialist

    5 days ago

    Tampa, Florida, United States Wholesale Parts Company Full time

    Job Title: Administrative Support SpecialistCompany Overview: We are a family-operated wholesale parts distributor with a legacy of over 34 years in the industry.Position Summary: We are seeking a committed individual to become part of our team as an Administrative Support Specialist. This position demands adaptability, a strong commitment to work, and...

  • Administrative Support Specialist

    7 days ago

    Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Development and University Relations team. As a key member of our team, you will provide administrative support to our development officers and alumni relations staff, ensuring the smooth operation of our daily activities.Key...

  • Administrative Support Associate

    1 week ago

    Tampa, Florida, United States CDR Companies Full time

    CDR Companies is in search of dedicated Administrative Support Associates to join our team. This role is vital in providing essential clerical assistance and operational support in various capacities. The responsibilities may include, but are not limited to:General Administrative Tasks Data Management and Entry Assistance with Registration and Discharge...

  • Project Coordinator Support

    5 days ago

    Tampa, Florida, United States Mega Service Solutions Full time

    Job OverviewAs a Project Coordinator Support at Mega Service Solutions, your contribution is vital in ensuring the effective planning, staffing, and management of one-time cleaning and maintenance projects for our clientele. To thrive in this position, it is essential to prioritize consistent service quality, optimize resource distribution, and cultivate...

  • Administrative Assistant

    6 days ago

    Tampa, Florida, United States AMERICAN METALS SUPPLY LLC Full time

    About American Metals Supply LLCAs a leading metals distributor, American Metals Supply LLC is committed to delivering exceptional products and services to our customers. Our mission is to supply quality aluminum products with the best service, at the right value to our customers while providing a safe, rewarding workplace to all employees.Job SummaryWe are...