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Administrative Support Specialist

2 months ago

Tampa, Florida, United States Cousins Employees LLC Full time
Job Description

Cousins Employees LLC is a leading real estate investment trust (REIT) with a strong presence in the Sun Belt region. We are seeking a highly skilled and detail-oriented Executive Administrative Assistant to join our team in Tampa, FL.

About the Role

  • Provide administrative support to the Managing Director and other senior executives, ensuring seamless day-to-day operations.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Process expense reports, invoices, and other financial documents through our accounting software.
  • Assist with onboarding new employees, including preparing necessary documents and coordinating logistics.
  • Perform various clerical tasks, such as data entry, filing, and correspondence.
  • Prepare reports, presentations, and other materials as needed.
  • Track and input data into our deal management system.
  • Collect and analyze information for tax consultants.
  • Coordinate end-of-year events and other company functions.
  • Process commission invoices from brokers.
  • Monitor leasing occupancy activity and update deal notes.
  • Assist with leasing strategy for vacant spaces.
  • Maintain property books, including rent rolls, stacking plans, and floor plans.
  • Prepare PowerPoint presentations for quarterly market calls.
  • Prepare commencement documents, ROFOs, ROFRs, and other legal notes using templates.

Requirements

  • Bachelor's degree required.
  • Commercial real estate experience preferred.
  • Real estate license preferred.
  • Strong interpersonal skills and ability to work effectively with all levels of operations.
  • Ability to manage time and multiple projects efficiently.
  • Ability to handle confidential and sensitive information.
  • Experience with Microsoft Office Suite and Yardi software.
  • High proficiency in written and spoken English.
  • Strong attention to detail, organizational, and project coordination skills.
  • Ability to multitask priorities and assignments with minimal supervision.
  • Effective written and verbal communication skills.
  • Complex problem-solving, judgment, critical thinking, and decision-making skills.

What We Offer

  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A competitive salary and benefits package.
  • A chance to work with a leading real estate investment trust in the Sun Belt region.

Cousins Employees LLC is an equal opportunity employer