Administrative Support Specialist

1 week ago


Tampa, Florida, United States The University of Tampa Full time
Job Summary

The University of Tampa is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Development and University Relations team. As a key member of our team, you will provide administrative support to our development officers and alumni relations staff, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide front desk support, including answering phone calls, responding to emails, and greeting visitors.
  • Manage department emails, ensuring timely and accurate responses to inquiries.
  • Coordinate the booking of department conference rooms, ensuring seamless meetings and events.
  • Cross-train with Advancement Services Specialist to serve as a backup as needed.
  • Assist with meeting and event preparation, including RSVPs, invitations, and logistics.
  • Provide clerical support to development officers and alumni team members, including data entry and reporting.
  • Assist in managing student workers, ensuring their tasks are completed efficiently and effectively.
  • Interface with the UT community and public, providing exceptional customer service and support.
Requirements
  • High School diploma required; some college or professional educational courses preferred.
  • Two (2) years of office clerical experience required.
  • Previous experience in an academic setting preferred.
  • Proficient with MS Office (Word, PowerPoint, Excel, Outlook) required.
  • Experience with a CMS (content management system) a plus.
  • Excellent written, oral, interpersonal, and customer service skills required.
  • Ability to multi-task, with attention to detail and organizational skills.
  • Donor database experience preferred; experience with Raiser's Edge database an advantage.
  • Knowledge of or ability to learn quickly The University of Tampa software programs, such as Workday and Microsoft Office.
  • Willingness to embrace new technologies and innovative organizational practices.
Benefits
  • FREE Tuition
  • Generous paid leave
  • Wellness initiatives
  • 100% Employer-Funded Health Reimbursement Account
  • 100% Employer-Paid Short & Long Term Disability Insurance
  • 100% Employer-Funded Employee Assistance Program
  • Discounted On-Campus Dining Meal Plans
  • FREE On-Campus Parking
  • FREE Access to Campus Amenities (pool, library, campus events, and more)
  • Fitness Center
  • Pet Insurance
  • Flexible Spending Accounts
  • And more


  • Tampa, Florida, United States Marriott International Inc Full time

    About the Role:As a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting various hotel functions. Your responsibilities will include providing administrative support, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales Office and clients throughout the event...


  • Tampa, Florida, United States HNTB Full time

    Job SummaryHNTB is seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to our team of employee-owners. As an Administrative Support Specialist, you will be responsible for maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing,...


  • Tampa, Florida, United States POS Company (Restaurant & Retail) Full time

    Job OverviewWe are looking for an Administrative Support Specialist to enhance our operational efficiency. This role involves performing various clerical and administrative tasks to contribute to the overall success of the organization.Key Responsibilities:Assist with data entry and organization of menusProvide support to customers by addressing inquiries...


  • Tampa, Florida, United States Wholesale Parts Company Full time

    Job Title: Administrative Support SpecialistCompany Overview: We are a family-operated wholesale parts distributor with a legacy of over 34 years in the industry.Position Summary: We are seeking a committed individual to become part of our team as an Administrative Support Specialist. This position demands adaptability, a strong commitment to work, and...


  • Tampa, Florida, United States Marriott International Inc Full time

    About the RoleAs a Property Administrative Specialist at Marriott International Inc, you will play a vital role in supporting the smooth operation of our hotels. Your responsibilities will include providing administrative support across various departments, serving as a point of contact for clients and vendors, and acting as a liaison between the Sales...


  • Tampa, Florida, United States De Novo Review Inc Full time

    Company Overview: De Novo Review Inc is a reputable law firm dedicated to providing exceptional legal services. We are currently seeking a skilled Legal Administrative Support Specialist to join our dynamic team.Position Summary: The ideal candidate will possess a minimum of 2 years of relevant experience, demonstrating a proactive approach, outstanding...


  • Tampa, Florida, United States DAS Installers LLC, dba BDA Systems Co. Full time

    Job OverviewDAS Installers LLC, operating as BDA Systems Co., is a leading provider of communication equipment engineering and installation services across the United States. We specialize in the installation of our proprietary materials and components, catering to a diverse clientele engaged in similar projects.As an Administrative Support Specialist, you...


  • Tampa, Florida, United States Circor Full time

    Administrative Support SpecialistBUSINESS UNIT: CircorPOSITION SUMMARYThis role serves as a vital support function within the Business Development team, facilitating communication and collaboration among various departments including production, engineering, and logistics.KEY RESPONSIBILITIESManage distributor account details related to service requests,...


  • Tampa, Florida, United States The University of Tampa Full time

    Job SummaryThe University of Tampa is seeking a highly organized and detail-oriented Staff Assistant to provide administrative support to the Development and University Relations team. This role will assist development officers and alumni relations staff with various tasks, including gift processing, meeting/event preparation, and data entry.Key...


  • Tampa, Florida, United States Hillsborough Community College Full time

    Compensation Range: $26.69 Position Overview: Temporary Role As an Administrative Support Specialist, you will deliver comprehensive secretarial, administrative, and clerical assistance to designated office(s), ensuring smooth and efficient daily operations. You may also provide support to departments in utilizing computerized applications. Key...


  • Tampa, Florida, United States Gracepoint Full time

    Job Summary**Job Title:** Administrative Support Specialist Forensics North**Job Summary:** We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Gracepoint. The successful candidate will provide administrative support to our clinical staff and clients within the Forensics Treatment Program North...


  • Tampa, Florida, United States gTANGIBLE Corporation Full time

    Position OverviewgTANGIBLE Corporation (gTC) is a distinguished S corporation and a recognized Government contractor specializing in:National Security InitiativesProfessional and Administrative Support ServicesMission Support for WarfightersAs a Service-Disabled Veteran Owned Small Business (SDVOSB), our founder brings extensive experience in the Government...


  • Tampa, Florida, United States AppleOne Full time

    Job OverviewWe are currently seeking a skilled Litigation Support Administrative Specialist to join our esteemed organization. This role is essential for ensuring the smooth operation of our legal team.Key Responsibilities:Document Management: Assist legal professionals in the preparation, proofreading, and revision of legal documents.Scheduling: Coordinate...


  • Tampa, Florida, United States Riverside Recovery of Tampa Full time

    Receptionist and Administrative SupportRiverside Recovery of Tampa is a prominent organization dedicated to providing treatment solutions for adults facing challenges with substance use. We are currently in search of a part-time Receptionist and Administrative Support Specialist.Key Responsibilities:Ensure the confidentiality of all clients, staff, and...


  • Tampa, Florida, United States Hair Club Full time

    Job SummaryWe are seeking a highly skilled and experienced Center Administrator to join our team at Hair Club. As a key member of our administrative staff, you will be responsible for providing exceptional support to our clients and ensuring the smooth operation of our centers.Key ResponsibilitiesClient Support: Provide top-notch support to our clients,...


  • Tampa, Florida, United States Paradigm Full time

    About the RoleParadigm is a leading healthcare management organization dedicated to delivering exceptional patient outcomes and value-based care. As an Executive Assistant, you will play a critical role in supporting our senior leadership team, ensuring seamless day-to-day operations and strategic initiatives.Key ResponsibilitiesProvide administrative...


  • Tampa, Florida, United States Cousins Employees LLC Full time

    Job DescriptionCousins Employees LLC is a leading real estate investment trust (REIT) with a strong presence in the Sun Belt region. We are seeking a highly skilled and detail-oriented Executive Administrative Assistant to join our team in Tampa, FL.About the RoleProvide administrative support to the Managing Director and other senior executives, ensuring...


  • Tampa, Florida, United States Naegeli Deposition and Trial Full time

    Job DescriptionPosition OverviewABOUT USNaegeli Deposition and Trial has been a leading firm in litigation and support services across the United States for over four decades, dedicated to achieving the highest standards of client satisfaction and delivering award-winning service.THE ROLEIf you have a passion for technology and enjoy engaging with clients,...


  • Tampa, Florida, United States Oasis Irrigation & Landscaping Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Oasis Irrigation & Landscaping. As an Office Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional customer service to clients and internal stakeholdersAssist with...


  • Tampa, Florida, United States AEG Full time

    About the RoleWe are seeking a highly organized and detail-oriented HR Intern to join our team at AEG. As an HR Intern, you will have the opportunity to gain hands-on experience in various administrative tasks and support our HR department's daily activities.Key ResponsibilitiesEmployee Records Management: Update and maintain accurate and up-to-date employee...