Administrative Support Specialist
1 week ago
The University of Tampa is seeking a highly organized and detail-oriented Administrative Support Specialist to join our Development and University Relations team. As a key member of our team, you will provide administrative support to our development officers and alumni relations staff, ensuring the smooth operation of our daily activities.
Key Responsibilities- Provide front desk support, including answering phone calls, responding to emails, and greeting visitors.
- Manage department emails, ensuring timely and accurate responses to inquiries.
- Coordinate the booking of department conference rooms, ensuring seamless meetings and events.
- Cross-train with Advancement Services Specialist to serve as a backup as needed.
- Assist with meeting and event preparation, including RSVPs, invitations, and logistics.
- Provide clerical support to development officers and alumni team members, including data entry and reporting.
- Assist in managing student workers, ensuring their tasks are completed efficiently and effectively.
- Interface with the UT community and public, providing exceptional customer service and support.
- High School diploma required; some college or professional educational courses preferred.
- Two (2) years of office clerical experience required.
- Previous experience in an academic setting preferred.
- Proficient with MS Office (Word, PowerPoint, Excel, Outlook) required.
- Experience with a CMS (content management system) a plus.
- Excellent written, oral, interpersonal, and customer service skills required.
- Ability to multi-task, with attention to detail and organizational skills.
- Donor database experience preferred; experience with Raiser's Edge database an advantage.
- Knowledge of or ability to learn quickly The University of Tampa software programs, such as Workday and Microsoft Office.
- Willingness to embrace new technologies and innovative organizational practices.
- FREE Tuition
- Generous paid leave
- Wellness initiatives
- 100% Employer-Funded Health Reimbursement Account
- 100% Employer-Paid Short & Long Term Disability Insurance
- 100% Employer-Funded Employee Assistance Program
- Discounted On-Campus Dining Meal Plans
- FREE On-Campus Parking
- FREE Access to Campus Amenities (pool, library, campus events, and more)
- Fitness Center
- Pet Insurance
- Flexible Spending Accounts
- And more
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