Executive Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Phoenix, United States CASA Academy Full time

CASA Academy provides low income students with the early academic foundation and character skills necessary to graduate from college and succeed in life. At CASA we are not just a school, but a movement to raise the bar for education in Phoenix.


Overview: Under the supervision of the CEO, provides support to the CEO, DSO and DCI in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the CEO, DSO and DCI; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.



Reports To: CEO


Responsibilities:

Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the CEO, DSO and DCI; coordinates and organizes office activities and coordinates flow of communications and information for the CEO.

• Compiles information and prepares and maintains a variety of records and reports related to assigned activities.

• Inputs a variety of information into an assigned system; assures accuracy of input and output data.

• Maintains confidentiality of various aspects of school operation including sensitive and personal information.

• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.

• Offers guidance and direction to other school personnel as needed.

• Assists with registration duties as needed.

• Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.

• Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.

• Establishes, maintains and assures proper use of confidential files including student and personnel.

• Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.

• Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.

• Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, or assigned area; types and composes a variety of materials from verbal or written instruction.

• Attends and participates in assigned meetings and trainings.

• Updates and maintains multiple calendars as assigned; organizes appointments and meetings.

• Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.

• Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software


Qualifications:


Minimum of a high school diploma

Fingerprint Clearance Card

Spanish proficiency required


Compensation and Benefits: CASA Academy offers a competitive compensation package and comprehensive health benefits.


Unique benefits of working at CASA Academy:

  • CASA Academy is a fun and joyful learning environment. We have a supportive and collaborative team with a strong, positive staff culture. We enjoy potlucks and holiday parties as a team and provide surprise gifts and treats to our staff throughout the year We care about our staff both professionally and personally.
  • We pride ourselves in our ability to provide our staff with excellent observations and coaching. One-on-one coaching occurs on a weekly basis and staff have a school-wide professional development each Thursday. We also offer three weeks of summer professional development and two days of all-day professional development for staff throughout the year.

We offer a comprehensive benefits package in which we cover 80% of the medical, dental and vision costs. You will also have the option to contribute to a voluntary 403(b) plan and enroll in short-term disability insurance.


Job Types: Full-time, Contract

Salary: $50,000 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance

How to Apply: To apply for this position, please submit your resume to Liliana Villaseñor, Director of Students and Operations, via email at liliana.villsenor@casaacademy.org.

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