Executive Assistant

4 weeks ago

Phoenix, United States NXG Full time

Overview


NXG is part of the Nox Group enterprise where we believe people are first Our teammates, our partners, and our customers can expect that we genuinely care to serve them and look out for their best interests. Our culture is built on the cornerstone of our Core Values – Passion, Relationships, Innovation, Development and Excellence They set our expectation of each and every employee and are integrated in everything we do. As a shared services company providing business solutions to our clients and sister companies, we continually look for people who share in our Core Values to better themselves and contribute to our mission of changing the construction industry as empowered thought leaders.


As the Executive Assistant, you will play a pivotal role in supporting executive leadership by providing high-level administrative assistance. We are seeking a proactive, detail-oriented, organized, and effective communicator with strong interpersonal skills and a passion for collaboration.


Responsibilities


Comprehensive Executive Leadership Administrative Support

  • Managing calendars, scheduling meetings, and handling correspondence.
  • Manage travel arrangements including scheduling, booking, and preparing itineraries.
  • Prepare written materials such as memos, meeting agendas, presentations, and emails.
  • Prepare and submit reports accurately and in a timely manner.
  • Understand priorities and proactively anticipate needs.
  • Arrange catering and logistics for meetings.
  • Assist in planning events.


Other Duties as Needed or Assigned

  • Participate in special projects.
  • Liaise effectively with external partners and business guests.
  • Assist with Data Tracking, Bid Scrubs, Customer Relations Matrix, Proposals, etc.


Qualifications


Education

  • Bachelor's degree preferred but not required.


Ideal Experience

  • Proven experience in a role providing high-level administrative support.
  • Experience in a role where you were successful in task prioritization, managing multiple deadlines, and executing under pressure.
  • Experience in a role where you passionately demonstrated strong organizational skills, attention to detail, cross department collaboration, and the ability to build and maintain positive relationships.
  • Construction or related industry experience preferred.


Technology & Systems

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Microsoft Teams, Bridget Bench, and Click Up experience or equivalent a plus.
  • Experience with prequalification’s, take-offs, bids, and scheduling a plus.



EEO

It has been and continues to be the long-standing policy of Nox Group to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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