Executive Assistant

3 weeks ago


Phoenix, United States OneStopShop Full time

Overview:
**Responsibilities**:

- Acts as the administrative point of contact between ED and internal/external demands.
- Undertakes the tasks of receiving calls, taking messages, and routing correspondence.
- Handles executives’ requests and queries promptly and appropriately.
- Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.
- Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Maintains confidence and protects operations by keeping information confidential.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies.
- Other duties as assigned by the Executive Director.

**Requirements**:

- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.
- Proficiency in collaboration and delegation of duties.
- Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.
- Exceptional interpersonal skills.
- Friendly and professional demeanor.
- Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management

Pay: $21.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Phoenix, AZ 85042: Relocate before starting work (preferred)

Work Location: In person


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