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Executive Assistant
3 months ago
Our 300+ program support experts empower our customers' senior leadership with long term planning and analytics, insightful decision making, and day-to-day operations.
Headquartered in Washington, DC, Sayres has offices in California, Maine, and Alabama. Sayres and Associates has been providing excellence in service to the Federal Government since 2001.Sayres is seeking an Executive Assistant with Secret Clearance in Washington, DC.
The Executive Assistant serves as an integrated part of the operations team providing high level logistical and project support, and administrative assistance to the Program Manager (PM) and Deputy Program Manager (DPM) of a shipbuilding Program Office.
Qualifications & Clearance Requirements
- Collaborate with administrative staff across the organization, Navy, and Department of Defense to ensure coordination, planning, execution, and support of a wide range of diverse engagements, meetings, and travel to support very demanding schedules.
- Coordinate executive level schedules via Microsoft Outlook Calendar to include internal and external program engagements, program reviews, conferences, speaking invitations, and official social functions.
- Prioritize events and engagements to avoid conflicts, and maximize efficiency and efficacy of demanding and busy calendars including: ensure daily calendar is executable; determine priority engagements; ensure program leadership is fully prepared prior to each meeting/event; and engage with key stakeholders to obtain advance information and prepare detailed information packages for senior leadership.
- Serve as a key point of contact for major program events and work alongside program office heads on program initiatives including PowerPoint brief development and other ad-hoc program efforts.
- Draft the weekly report for PM/DPM to send to PEO;
* raft and QA for format all Power Point briefs to chain of command and external stakeholders;
- Keeping internal action item tracker up to date and working with PAPMs/APMs to meet deadlines.
- High school diploma or equivalent and a minimum of three (3) years of relevant and recent experience in a similar setting.
- Experience working within the front office of executive staff for US NAVY or other similar defense acquisition organizations.
- Experience directly supporting (within an executive assistant or front office capacity) senior leadership staff.
- Must possess strong organizational and time management skills; the ability to prioritize and perform multiple tasks simultaneously; exceptional interpersonal and communication skills to interact and communicate effectively with people at all levels including senior military and government officials, Congressional offices, and industry leaders; prompt and reliable attendance; highly self-motivated and resourceful with strong problem solving skills; exceptional attention to detail; and the ability to effectively work independently and as part of a team.
- Must have strong verbal and written communication skills with a willingness to work effectively with a team of administrative/front office professionals including the ability to generate correspondence in a professional and timely manner.
- Knowledge of administrative management practices and procedures and organizational techniques.
- Ability to work in a fast-paced environment as part of an integrated team and where the workload and priorities change quickly.
- Exceptional command of MS Office Suite, including Outlook, Word, Excel and PowerPoint.
- Active Secret security clearance verifiable in DISS prior to the start date.
Preferred:
- Prior experience in support of Naval Sea Systems Command (NAVSEA) within a Front Office/Operations team environment.
- Experience working on-site at the Washington Navy Yard (WNY).
The position description is only meant to be a representative summary of the major responsibilities and accountabilities performed by the incumbents of this position.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, gender identity, disability or veteran status.
At Sayres, our employees enjoy an atmosphere conducive to realizing their potential through personal and professional development while simultaneously exceeding customers' expectations.
We offer a broad spectrum of technical, engineering and administrative services including acquisition, financial and program management; fleet synthetic training; logistics; ship construction engineering; systems engineering and integration; wargaming; test and evaluation; security, counterintelligence and policy analysis.
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