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Executive Assistant to the CEO

2 months ago

Washington, Washington, D.C., United States La Clinica Del Pueblo Inc Full time
Job Summary

We are seeking a highly skilled and organized Executive Assistant to provide comprehensive support to the CEO and manage relations with the Board of Directors.

Key Responsibilities
  • Executive Support to the CEO:
    • Manage the CEO's calendar, appointments, and meetings.
    • Screen and prioritize incoming communications and respond on behalf of the CEO when appropriate.
    • Coordinate travel arrangements, itineraries, and prepare expense reports.
    • Draft and prepare correspondence, presentations, and reports for internal and external use.
    • Assist in special projects and initiatives led by the CEO.
    • Assist with general office tasks, including document management and filing.
    • Support the CEO in managing cross-functional internal communications.
    • Handle special assignments as directed by the CEO.
    • Serve as the gatekeeper of the CEO's schedule and liaison between the CEO and Executive Team.
  • Board Liaison Responsibilities:
    • Serve as the primary point of contact between the Board of Directors and the CEO.
    • Organize, schedule, and coordinate Board meetings, including preparation and distribution of agendas, meeting materials, and minutes.
    • Assist in the planning and execution of Board retreats and other events.
    • Manage sensitive information related to Board decisions, meetings, and personnel matters with discretion and confidentiality.
Requirements
  • Bilingual (English/Spanish): Full proficiency in both written and spoken English and Spanish.
  • Experience: Minimum 5 years of experience as an Executive Assistant, ideally in a healthcare or non-profit environment. Experience working with boards is a plus.
  • Skills:
    • Exceptional organizational and multitasking abilities.
    • Strong written and verbal communication skills in both English and Spanish.
    • High degree of discretion and professionalism in handling confidential information.
    • Strong attention to detail, with the ability to manage competing priorities.
    • Proficiency in Microsoft Office Suite and virtual meeting platforms (Zoom, Teams, etc.).
Attributes
  • Judgment & Discretion: Ability to handle confidential and sensitive information with the highest level of integrity.
  • Professionalism: Represents the CEO and the organization in a positive and professional manner at all times.
  • Problem Solver: Proactively identifies and addresses issues before they escalate.
  • Communication: Excellent interpersonal skills, able to interface effectively with Board members, executives, staff, and external partners.