Executive Assistant
2 weeks ago
- Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.
- Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.
- Be established as the subject matter expert in Outlook and Sales Force for the team, and a resource to help get the most effective and efficient use out of the software.
- Interface with the team, clients, vendors and internal support groups in a professional and confident manner.
- Make arrangements and reservations for meetings, training, and conference calls.
- Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.
- Process expense reports.
- Liaison with facilities and technology departments for office supply and equipment requests.
- Take a lead role in onboarding new sales employees by arranging for equipment, credit card for expense, training, and email group setup, etc.
- Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met
- Strong sense of urgency and accountability; reactive to the changing business needs
- Strong time management, to be able to support the virtual team and occasional virtual hours
- Requires independent, self-sufficiency and ability to maintain multiple tasks
- Help support other Admins (backup while they are out of the office, answer phones)
Qualifications
- 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
- Detail oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
- Advanced level user of PowerPoint, Excel, Sales Force and Outlook software
- Effective verbal and written communication skills are a must
- Must have self-confidence and comfort level with exercising professional assertiveness to ensure tasks get executed by team members
- Proven track record in roles requiring confidentiality and sound judgement
- Must be able to work independently and demonstrate solid problem-solving abilities
- A track record of strong organizational skills and ability to contribute to smooth administrative and support processes
- Previous work with preparing and working with excel based financial schedules a strong plus
- Willing to work eastern or central time zone hours
Additional Information
All your information will be kept confidential according to EEO guidelines.
-
Executive Assistant
2 weeks ago
Costa Mesa, United States Experian, plc Full timeUse a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events. Provide support by being able to d Executive Assistant, Executive, Reservations, Assistant, Business Services, Support
-
Executive Assistant
4 weeks ago
Costa Mesa, United States Automobile Club of Southern California Full timeThis position provides administrative support directly to Executive Management. Under limited direction, you will perform a variety of complex and sensitive administrative duties to support Executive Management, usually of a confidential nature. Requires a thorough knowledge of and competence in administrative skills. **What You’ll Do**: You will assist...
-
Executive Assistant
2 weeks ago
Costa Mesa, United States Experian Full timeJob Description * Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events. * Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and...
-
Executive Assistant
2 weeks ago
Costa Mesa, California, United States Experian Full timeCompany DescriptionExperian is the world's leading global information services company. During life's big moments – from buying a home or a car to sending a child to college, to growing a business by connecting with new customers – we empower consumers and our clients to manage their data with confidence. We help individuals to take financial control and...
-
Executive Assistant
5 days ago
Costa Mesa, United States Savage Search Associates Full timeJob DescriptionJob DescriptionJob Title: Executive Assistant (Real Estate Contracts)About Us: Savage Search Associates is partnered with a leading a leading commercial property management firm dedicated to providing their clients with Class A service for over 50+ years in Orange County, CA.; they pride ourselves on our commitment to excellence,...
-
Business Development Executive
2 weeks ago
Costa Mesa, United States Insight Material Handling Full timeResponsibilities At the direction of the Marketing & Sales Director, assist with or execute the following: Answer incoming customer inquiries Recruit and ensure attendance for key marketing and sales related events (phone/email) Execute outbound lead generation campaigns (phone/email) Execute follow up conversations with customers as the...
-
Business Development Executive
3 weeks ago
Costa Mesa, United States Insight Material Handling Full timeResponsibilities: At the direction of the Marketing & Sales Director, assist with or execute the following: Answer incoming customer inquiries Recruit and ensure attendance for key marketing and sales related events (phone/email) Execute outbound lead generation campaigns (phone/email) Execute follow up conversations with customers as the results of lead...
-
ASDOH - Executive Assistant
1 week ago
Mesa, United States A. T. Still University Full timeA. T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean o Executive Assistant, Executive, Assistant, Operations, Business Services, Dean
-
Executive Assistant
1 week ago
Mesa, United States Blue Shift Technologies Inc. Full timeAbout Us: **Job Description**: As an Executive Assistant, you will be pivotal in ensuring that all aspects of daily administrative support are handled efficiently and effectively. This role involves a blend of in-office and remote work, with the flexibility to work from home for part of the day. **Responsibilities**: - Maintain an accurate calendar,...
-
ASDOH - Executive Assistant
1 week ago
Mesa, United States A.T. Still University of Health Sciences Full timeA.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the Dean's Council, and...
-
ASDOH - Executive Assistant
1 week ago
Mesa, United States A.T. Still University Full time**Description** A.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the...
-
ASDOH - Executive Assistant
1 week ago
Mesa, United States ATSU Full timeA.T. Still University's Arizona School of Dentistry & Oral Health (ATSU-ASDOH) is seeking a full-time non-exempt Executive Assistant to the Dean on the Mesa, Arizona campus. The Executive Assistant to the Dean provides critical support to the Dean of the Dental School, as well as support of the administrative leadership team members, the Dean's Council, and...
-
Sales Executive, South Coast Plaza
1 month ago
Costa Mesa, United States Harry Winston Full timeJob SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...
-
Sales Executive, South Coast Plaza
4 weeks ago
Costa Mesa, United States Harry Winston Full timeJob SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...
-
Sales Executive, South Coast Plaza
2 days ago
Costa Mesa, United States Harry Winston Full timeJob SummaryThe key objective of this position is to reach and surpass the sales targets. The Sales Executive generates revenue for the company via the sales of Fine Jewelry and Watches while providing outstanding customer service to reflect our image as the most prestigious Rare Jewelry House in the World. Sales Executives are to build strong relationships...
-
Sales Account Executive
2 weeks ago
Costa Mesa, United States The Sliding Door Company Full timeJob DescriptionJob DescriptionPosition Overview: The Design Account Executive will represent TSDC product line with B2C and B2B clients. You will provide space solutions for the interiors of residential and commercial floor settings. This role will focus on generating new leads, engaging with prospects through various channels, qualifying leads to drive...
-
Business Development Executive
2 weeks ago
Costa Mesa, United States Red8 Full timeResponsibilities Prospect for new accounts and seek opportunities to expand existing lines of business within the install base Conduct regular sales calls to develop customer relationships and follow up on leads Deepen the prospect database with decision maker contact info, including but not limited to phone, position, email, and social media Identify...
-
TEMP Property Accountant
2 weeks ago
Costa Mesa, United States ALIGN Executive Search Full timeJob DescriptionJob Description What you will be doing: Complete monthly financial reports: monthly recurring and accrual journal entries, fixed asset designations and actual to budget analysis. Complete cash application batches as needed Review GL accounts for accurate coding and prepare monthly account reconciliations Prepare monthly real estate tax, CAM...
-
Corporate Catering Administrative Assistant
7 days ago
Costa Mesa, United States 24 Carrots Catering & Events Full timeGENERAL PURPOSE OF JOB The Corporate Catering Administrative Assistant is responsible for administrative, clerical and customer service support for the Corporate Catering Sales Manager, assisting them with all daily office duties and general administrative tasks associated with processing daily catering delivery orders for corporate clients. ESSENTIAL...
-
Administrative Assistant
4 weeks ago
Costa Mesa, United States EnGenius Technologies, Inc. Full timeJob DescriptionJob DescriptionPrimary Responsibilities:Order processing/data entry including Sales / RMA / Repair orders.Releasing order and Back-orderReview Inventory AvailabilitySales invoicing and sales/AR/Inventory postingFiling/ e-mailing /mailing invoicesProcess changes orders as requiredResponsibility for customer e-mail inquiryMinimum...