Corporate Catering Administrative Assistant

4 weeks ago

Costa Mesa, United States 24 Carrots Catering & Events Full time

GENERAL PURPOSE OF JOB

The Corporate Catering Administrative Assistant is responsible for administrative, clerical and customer service support for the Corporate Catering Sales Manager, assisting them with all daily office duties and general administrative tasks associated with processing daily catering delivery orders for corporate clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Uphold the high standards of 24 Carrots’ handbook and policies
- Represent and uphold the 24 Carrots core values: Trustworthiness, Collaboration, Service Excellence and Dedication.
- Responsible for providing administrative support to the Corporate Catering Sales Manager in the service and development of existing and prospective clients.
- Should be knowledgeable and specialize in Corporate Catering Sales Manager’s corporate accounts in support of reaching sales goals.
- Provide excellent customer service to clients, assisting as needed from initial inquiry through proposal development and confirmation, continuing through completion of delivery and pickup, following up post-event to ensure customer satisfaction and retention.
- Follow up on quotes generated within a timely manner to close business.
- Follow up with clients daily following each order to ensure customer satisfaction.
- Process correspondence (internal & external), proposals, contracts, and BEOs accurately, and in a timely manner.
- Work with a sense of urgency and duty to actively complete work assignments with detail, accuracy, and a focus on the customer experience.
- Assist with data entry and contract/BEO revisions for daily corporate catering orders, ensuring that all details are accurate.
- Work directly with internal departments to ensure all order details are accurate and accounted for.
- Communicate and distribute all event information to appropriate internal staff and managers.
- Create and distribute menu signs for all daily orders.
- Work directly with the accounting team on all corporate client billing and invoice processing.
- Other duties as assigned by the Corporate Catering Sales Executive.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, individuals must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Professional, enthusiastic, responsible, and dependable team player
- Highly organized with meticulous attention to detail
- Can work well under pressure.
- Excellent verbal and written communication skills with the ability to prepare and deliver clear, concise reports and presentations that are understandable by the target audience.
- Project management experience with the ability to manage on-going multiple priorities.
- Exceptional customer service skills
- Self‐motivated, takes initiative and willing to acquire new skills.
- Willingness to work in a collaborative environment with co‐workers from diverse technical backgrounds.
- Proven ability to deal in a professional and cordial manner with the public attending events.
- Ability to quickly identify and resolve problems.
- Ability to function independently and intuitively in a fast-paced environment.
- Strong logic and reasoning skills to identify strengths and weakness of alternative solutions and approaches to issues as they arise.
- Ability to exercise sound judgement and make proper decisions in handling incidents at all types of events
- Ability to compile and maintain records pertaining to events.
- Ability to manage confidential information and maintain its integrity.
- High level of personal hygiene
- Current California Food Handler’s card required.
- Local travel is required.

EDUCATION AND/OR EXPERIENCE
- Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience
- Minimum 2 years of experience within the hospitality industry, or experience working in a similar role focused on customer support.
- Experience in working in a computer environment utilizing Microsoft Word, Excel, PowerPoint.
- Reliable transportation and clean driving record required.

Pay: $20.00 - $23.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Morning shift
- Weekends as needed

**Experience**:

- Hospitality: 2 years (required)

Ability to Commute:

- Costa Mesa, CA 92626 (required)

Work Location: In person

  • Senior Catering Manager

    6 days ago

    Costa Mesa, California, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    The Senior Catering Manager will work in conjunction with the Director of Sales to achieve the hotel's revenue and market share goals. Responsible for maximizing F&B and room rental revenue for corporate banquets, working closely with group sales to convert business. Strategically sell and book catering events through establishing new accounts and nurturing...

  • Senior Catering Manager

    7 days ago

    Costa Mesa, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    The Senior Catering Manager will work in conjunction with the Director of Sales to achieve the hotel’s revenue and market share goals. Responsible for maximizing F&B and room rental revenue for corporate banquets, working closely with group sales to convert business. Strategically sell and book catering events through establishing new accounts and...

  • Senior Catering Manager

    22 hours ago

    Costa Mesa, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    The Senior Catering Manager will work in conjunction with the Director of Sales to achieve the hotel’s revenue and market share goals. Responsible for maximizing F&B and room rental revenue for corporate banquets, working closely with group sales to convert business. Strategically sell and book catering events through establishing new accounts and...

  • Senior Catering Manager

    20 hours ago

    Costa Mesa, California, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    The Senior Catering Manager will work in conjunction with the Director of Sales to achieve the hotel's revenue and market share goals. Responsible for maximizing F&B and room rental revenue for corporate banquets, working closely with group sales to convert business. Strategically sell and book catering events through establishing new accounts and nurturing...

  • Catering Coordinator

    1 week ago

    Costa Mesa, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    General Description:Responsible for all administrative duties associated with the Catering and Conferences Services departments day to day activities including: Banquets Event Orders, monthly stats, Weekly/daily event summaries, reader boards, door cards, menu packages, menu cards, purchase orders, change log and resumes as needed. Handling the digital...

  • Catering coordinator

    1 week ago

    Costa Mesa, California, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    General Description:Responsible for all administrative duties associated with the Catering and Conferences Services departments day to day activities including: Banquets Event Orders, monthly stats, Weekly/daily event summaries, reader boards, door cards, menu packages, menu cards, purchase orders, change log and resumes as needed. Handling the digital...

  • Catering coordinator

    15 hours ago

    Costa Mesa, California, United States Avenue of the Arts Costa Mesa, a Tribute Portfolio Hotel Full time

    General Description:Responsible for all administrative duties associated with the Catering and Conferences Services departments day to day activities including: Banquets Event Orders, monthly stats, Weekly/daily event summaries, reader boards, door cards, menu packages, menu cards, purchase orders, change log and resumes as needed. Handling the digital...

  • Administrative Assistant-LS

    5 days ago

    Costa Mesa, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionProperty Management Company located in North Orange County has an opening for an entry level Administrative Assistant.This is the corporate office, onsite, Monday -Friday 8am-5pmWe are looking for an entry level Administrative Assistant with 1-2 years of recent work experience in:Receptionist, Administrative Assistant or Office...

  • Accounting Administrative Assistant

    1 month ago

    Costa Mesa, United States Altametrics Full time

    We are seeking a professional and detail-oriented **Accounting Administrative Assistant **to join our team in Costa Mesa, CA. In this role, you will provide essential administrative support to our accounting team, assisting with clerical tasks, and ensuring the smooth operation of our company processes. **Company Overview**: Altametrics provides a...

  • Catering

    4 weeks ago

    Mesa, United States Famous Dave's BBQ Full time

    **JOB SUMMARY**: Catering person assists in the preparation, tear down, and clean up of all food and service items need for deliveries and catered events in a timely fashion. Coordinates and set-ups and deliveries. Confirms order details and timing. Serves and suggestively sells drinks, appetizers, entrees and desserts in an outgoing, friendly and timely...

  • Catering server

    3 weeks ago

    Costa Mesa, California, United States teamworkonline Full time

    OverviewCatering Server is responsible for serving food and beverage products to Preferred guests in the venue during events. Ensures quality of food presentation. Must be familiar with and follow all state and company alcohol service policies. Must be able to maintain excellent attendance in accordance with the attendance policy. This position for is the...

  • Department Administrative Assistant-EK

    5 days ago

    Costa Mesa, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionTemporary DEPARTMENT ADMINISTRATIVE ASSISTANT needed to cover for a 4 plus months in Costa Mesa. This is an IN OFFICE role. Not a remote role.This is an on-site, assignment for an estimated duration of 4 months. The selectedindividual will work 8:00 am-5:00 pm.Ideal Candidates will have:Putting on community outreach events and...

  • Vans: Executive Administrative Assistant

    2 weeks ago

    Costa Mesa, United States Vans Full time

    Join the Vans Family Vans ® is the original action sports footwear company, rooted in authenticity and creativity. Founded in 1966, we have thrived on a legacy of impacting our greater community through four pillars: action sports, music, art and street culture. We are constantly inspired by the creative voyagers within our company and community. For them,...

  • Administrative Assistant

    5 days ago

    Costa Mesa, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Costa Mesa, CAAre you a detail-oriented, organized individual with excellent multitasking skills? We are seeking a dynamic Administrative Assistant to join our team in Costa Mesa. This role is essential in supporting the efficient operation of our office and ensuring smooth day-to-day...

  • Administrative Assistant

    1 week ago

    Costa Mesa, United States Ultimate Staffing Full time

    Job Title: Administrative AssistantLocation: Costa Mesa, CAPay: Up to $23/hr DOEAre you a detail-oriented, organized individual with excellent multitasking skills? We are seeking a dynamic Administrative Assistant to join our team in Costa Mesa. This role is essential in supporting the efficient operation of our office and ensuring smooth day-to-day...

  • Administrative Assistant

    3 days ago

    Costa Mesa, United States Ultimate Staffing Full time

    Job Title: Administrative AssistantLocation: Costa Mesa, CAAre you a detail-oriented, organized individual with excellent multitasking skills? We are seeking a dynamic Administrative Assistant to join our team in Costa Mesa. This role is essential in supporting the efficient operation of our office and ensuring smooth day-to-day...

  • Administrative Assistant

    14 hours ago

    Costa Mesa, United States Waldorf School of Orange County Full time

    **POSITION: ADMINISTRATIVE ASSISTANT** **START DATE: August 1, 2024** **About Waldorf School of Orange County** - An independent, not-for-profit school for children and families, early childhood through grade twelve accredited by WASC and AWSNA, the Waldorf School of Orange County is nestled near the coast in Costa Mesa, CA. Founded in 1988, the school is...

  • Sales and Marketing Coordinator

    7 days ago

    Costa Mesa, United States The Levy Group Full time

    Summary The Sales and Marketing Coordinator is an entry level position to assist the VP of Sales for Roxy and Dakine Swim and Outerwear categories. This role is responsible for providing the highest level of service to support sales management with administrative tasks, sales rep and customer requests and marketing needs. Responsibilities Provides...

  • Administrative Assistant-Onsite

    5 days ago

    Costa Mesa, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionWe have an opening for an Administrative Assistant in Irvine, CaThis company is a privately held retail estate company that is is looking for an Administrative Assistant to handle the administrative functions.We are looking for someone who enjoys administrative tasks, positive, team player and a good multi-tasker.This role will...

  • Vans: Executive Administrative Assistant

    1 week ago

    Costa Mesa, United States VF Corporation Full time

    Vans is a leading footwear & apparel company that has an extensive history of manufacturing excellence. We carry a sense of purpose to enable creative expression - and inspire youth culture - by celebrating and encouraging the Off the Wall attitude that comes from thinking differently. In this position, you are responsible for administrative support for a...