Executive Assistant

3 weeks ago

Costa Mesa, United States Experian Full time

Job Description

* Use a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events.
* Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentations.
* Be established as the subject matter expert in Outlook and Sales Force for the team, and a resource to help get the most effective and efficient use out of the software.
* Interface with the team, clients, vendors and internal support groups in a professional and confident manner.
* Make arrangements and reservations for meetings, training, and conference calls.
* Prepare/maintain calendars, coordinate travel planning, reservations and arrangements.
* Process expense reports.
* Liaison with facilities and technology departments for office supply and equipment requests.
* Take a lead role in onboarding new sales employees by arranging for equipment, credit card for expense, training, and email group setup, etc.
* Track multiple tasks and help set priorities, have a process for follow up communications to ensure deliverables are met
* Strong sense of urgency and accountability; reactive to the changing business needs
* Strong time management, to be able to support the virtual team and occasional virtual hours
* Requires independent, self-sufficiency and ability to maintain multiple tasks
* Help support other Admins (backup while they are out of the office, answer phones)

Qualifications

* 5+ years of experience in an Executive Assistant capacity required- preferably supporting multiple executives
* Detail oriented and able to balance multiple responsibilities while prioritizing and organizing workflow
* Advanced level user of PowerPoint, Excel, Sales Force and Outlook software
* Effective verbal and written communication skills are a must
* Must have self-confidence and comfort level with exercising professional assertiveness to ensure tasks get executed by team members
* Proven track record in roles requiring confidentiality and sound judgement
* Must be able to work independently and demonstrate solid problem-solving abilities
* A track record of strong organizational skills and ability to contribute to smooth administrative and support processes
* Previous work with preparing and working with excel based financial schedules a strong plus
* Willing to work eastern or central time zone hours

Additional Information

All your information will be kept confidential according to EEO guidelines.

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