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Administrative Assistant

2 months ago

Denver, United States Ultimate Staffing Services Full time
Job DescriptionJob Description

Administrative Assistant opportunity in downtown Denver

Join a stable and reputable commercial property managment company that offers room for growth

This is a temp to hire Monday to Friday in-office role with parking provided.

Responsibilities

As an Administrative Assistant you will provide administrative support to a team or department. Responsibilities include, but are not limited to:

  • Respond to tenant questions and requests via phone, email, and ticketing system
  • Maintain calendars and coordinate meetings and special events for multiple teams
  • Code invoices
  • Assist with projects as assigned by Property Manager, Engineering Manager, and Property Accountant
  • Provide great customer service in a dynamic, fast paced environment

Qualifications

  • Minimum Requirements include:
  • High School Diploma or equivalent from an accredited institution; Bachelor's degree preferred
  • Two or more years in an administrative support role in a professional office environment
  • Advanced knowledge of Microsoft Office, strong Excel experience, Coupa experience preferred
  • Budgetary and invoice coding experience preferred
  • Work overtime as business needs deem appropriate
  • Manage Conference Room reservation book
  • Nexus: Creates purchase order requests for facilities related expenses and projects
  • Verify, approve, and file COIs for vendors
  • Update LOB, Vendor and Staff Contact lists
  • Maintain office systems, phones, filing, supply orders, and general office organization
  • Assist with LOB Requests
  • Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors
  • As requested, compose various documents such as agreements, correspondence, interoffice memos, reports, charts, and tables
  • Uploads documents, including invoices, certificates of insurance, to SharePoint
  • Screens incoming calls, handles all routine matters and forwards only those calls requiring the attention of the next level of management
  • Excellent Customer service skills
  • Strong attention to detail and follow-through skills in a fast-paced environment

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.