Administrative Assistant

3 days ago

Denver, Colorado, United States Arapahoe Libraries Full time
Job Title: Administrative Specialist

The Arapahoe Library District is seeking a highly skilled and organized Administrative Specialist to join their Information Services Department. This is a hybrid position, working partially from home and partially onsite.

This is an excellent opportunity for individuals with strong technology skills and a passion for administrative support to join a forward-thinking librarian team.

Key Responsibilities:

  • Provide administrative support to the Manager and Librarians, including budget tracking, document maintenance, and scheduling.
  • Coordinate and support Information Services team's programming, including event scheduling and managing contracts and licenses with outside presenters.
  • Provide technical support to the Information Services team and other LEAD departments, including diagnosing and resolving problems with Microsoft Teams.
  • Interact with internal and external contacts at all levels of the organization, handling confidential and non-routine information.
  • Participate in summer reading preparation and provide support to librarians' project work as needed.

Requirements:

  • Three to five years of similar or related experience, such as virtual assistant or office admin assistant role.
  • Bachelor's degree.
  • Advanced digital literacy, including intermediate to advanced proficiency for MS Office 365 Suite (with an emphasis on Teams and SharePoint use) and CRMs.
  • Ability to learn new technologies.
  • Excellent oral and written communication skills.
  • Ability to work independently and with little direction.
  • Excellent organizational skills with the ability to prioritize and balance multiple tasks/projects independently to meet deadlines.

Preferred Qualifications:

  • Accounting software experience.
  • Event coordination experience.
  • Certified Administrative Professional (CAP).
  • Microsoft Office Specialist (MOS).

Work Environment:

The essential duties for this position are performed in an indoor office environment. Ability to travel between facilities. Ability to work with moderate noise and interruption. Ability to work varying shifts, including evenings and weekends, if needed.

Physical Activities:

Must be able to remain in a stationary position 75-100% of the time. Must be able to move around 50-75% of the time. Ability to lift to 40 lbs. Ability to carry up to 20 lbs. Ability to push and pull a cart weighing up to 75 lbs.

This job description describes the general level of work being performed and is not necessarily an all-inclusive list of job-related responsibilities, duties or aspects associated with the job, and may be amended anytime based on business need.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Inclusion and diversity are part of our values at Arapahoe Libraries. Qualified applicants who represent the diversities of the communities we serve are encouraged to apply.

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