Office Coordinator/Reception Specialist

7 days ago


Chicago, Illinois, United States Chicago Artists Coalition Full time

Office Coordinator/Reception Specialist

The Chicago Artists Coalition, a vibrant organization dedicated to supporting artists and fostering creativity, is in search of an office coordinator/reception specialist to join our dynamic team. This role is essential in maintaining a welcoming and efficient environment.

Key Responsibilities:

  • Managing the front desk operations and ensuring a positive first impression for visitors.
  • Handling incoming calls and inquiries with professionalism and courtesy.
  • Coordinating the scheduling and registration of new members and clients.
  • Maintaining communication with current and prospective members through various channels.
  • Providing administrative support to team members and assisting with project coordination.
  • Participating in events and activities, including occasional meetings and community outreach.
  • Ensuring the office space is organized and presentable.
  • Performing additional administrative tasks as directed by management.

Required Skills and Qualifications:

  • High School Diploma or equivalent.
  • Exceptional organizational skills and attention to detail.
  • Strong verbal and written communication abilities.
  • Proficiency in computer applications, particularly Google Suite.
  • Ability to manage multiple schedules and tasks effectively.
  • Familiarity with social media platforms and their use in a professional context.
  • Reliable transportation and a valid driver's license.

Preferred Skills and Qualifications:

  • Experience in marketing or promotional activities is advantageous.
  • Background in customer service or educational environments is preferred.
  • Basic graphic design skills are a plus.

Work Schedule and Benefits:

This position offers a flexible schedule with a mix of morning and evening shifts, along with weekends. Employees will enjoy health and dental benefits, as well as paid time off.

Compensation: Competitive salary based on experience and qualifications.

COVID-19 Considerations: Safety protocols are in place to ensure a healthy work environment.



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