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Reception Administrative Coordinator

2 months ago

Chicago, Illinois, United States ZS Full time

Reception Administrative Coordinator

ZS is a leading professional services firm dedicated to collaborating with organizations to enhance product development and deliver exceptional customer value. Our expertise spans various sectors, including healthcare, technology, financial services, and more, where we apply advanced analytics to create practical solutions.

Corporate Support Teams

Our Corporate Support teams are integral to the firm's internal operations, composed of dedicated individuals who excel in dynamic environments. We value diverse backgrounds and a commitment to high-quality service, whether assisting clients or supporting fellow team members.

Role Overview

We are seeking a proactive and organized individual to fulfill the role of Reception Administrative Coordinator. This position will act as a key point of contact within the office, providing essential support to the Office Manager.

Key Responsibilities:

  • Manage front desk operations, including answering calls, welcoming visitors, and overseeing deliveries.
  • Handle administrative tasks such as filing, correspondence, data entry, and expense reporting.
  • Coordinate the scheduling and preparation of conference rooms for meetings.
  • Provide administrative assistance to multiple consultants and support special projects as required.
  • Oversee the ordering and inventory of office supplies, ensuring efficient logistics for documentation.
  • Assist in organizing corporate events.

Work Schedule:

Standard hours are from 8:00 AM to 5:00 PM, Monday through Friday.

Qualifications:

  • High school diploma is mandatory; further education or a degree is preferred.
  • 1 to 3 years of relevant experience in an administrative or receptionist role, ideally within a professional services context.
  • Proficiency in MS Office applications (Word, PowerPoint, Excel, Outlook), with familiarity in SAP and Concur being advantageous.
  • Excellent verbal and written communication skills.
  • Professional demeanor with sound judgment and discretion.
  • Strong attention to detail, reliability, and punctuality.
  • Self-motivated with the ability to manage diverse tasks and meet deadlines.
  • Experience working independently and collaboratively in a fast-paced environment.
  • A sense of humor is appreciated.

Fluency in English is required, and knowledge of an additional European or Asian language is a plus. Candidates must have the necessary work authorization for their intended employment location. An online application is required for consideration.

ZS offers a competitive compensation package, including salary, bonuses, comprehensive medical/dental/life insurance, and retirement benefits. We are an Equal Opportunity Employer committed to maintaining a safe workplace.