Current jobs related to Reception Coordinator - Chicago, Illinois - Ivy Residences

  • Front Desk Coordinator

    3 days ago

    Chicago, Illinois, United States Beacon Hill Full time

    We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at Beacon Hill. In this role, you will be responsible for managing the main reception area, greeting and directing visitors, and providing workplace assistance as needed.Key Responsibilities:Answer, screen, and route all incoming calls in a professional and...

  • Front Desk Coordinator

    1 week ago

    Chicago, Illinois, United States Heartland Human Care Serv Full time

    Job Title: Front Desk CoordinatorJob Summary: We are seeking a highly organized and detail-oriented Front Desk Coordinator to join our team at Heartland Human Care Services. As the first point of contact for our clients and guests, you will be responsible for providing exceptional customer service, managing front desk operations, and ensuring a seamless...

  • Legal Receptionist

    3 days ago

    Chicago, Illinois, United States Compunnel, Inc. Full time

    Job DescriptionAs a Legal Receptionist at Compunnel Inc., you will serve as the first point of contact for clients and visitors, primarily answering phone calls and greeting guests at the reception area. This role requires a friendly and professional demeanor, along with prior reception experience. The Legal Receptionist will assist with administrative...

  • Office Coordinator

    2 weeks ago

    Chicago, Illinois, United States Infinia Search Inc Full time

    Job OverviewWe're seeking a highly organized and detail-oriented Office Coordinator to join our team at Infinia Search Inc. As a key member of our Administration Team, you will be responsible for ensuring our offices are well-maintained and running smoothly.Key ResponsibilitiesOffice Space Maintenance: Ensure conference rooms, guest offices, reception area,...

  • Marketing and Events Coordinator

    1 week ago

    Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Are you a creative and detail-oriented professional with a passion for bringing events to life? A prominent law firm is seeking a dynamic Marketing and Events Specialist to join the team and take our event experiences to the next level. This role offers an exciting opportunity to showcase your skills in planning and executing unforgettable events, from...

  • Legal Receptionist

    1 week ago

    Chicago, Illinois, United States Compunnel, Inc. Full time

    Job SummaryThe Legal Receptionist will serve as the first point of contact for clients and visitors, primarily answering phone calls and greeting guests at the reception area. This role requires a friendly and professional demeanor, along with prior reception experience. The Legal Receptionist will assist with administrative tasks, handle inquiries, and...

  • Hotel Guest Services Coordinator

    4 weeks ago

    Chicago, Illinois, United States Loews Hotel & Resorts Full time

    Job SummaryS - Assists with the coordination of all aspects of curbside check-in and ensures a seamless reception, registration, and account settlement experience for all hotel guests. Collaborates with the Office Manager, Manager, Guest Service, and other teams to provide exceptional service and support.Key ResponsibilitiesCoordinates curbside check-in and...

  • Spa Coordinator

    4 weeks ago

    Chicago, Illinois, United States Spavia Day Spa Full time

    Job SummarySpavia Day Spa is seeking a highly motivated and customer-focused Spa Coordinator to join our team. As a Spa Coordinator, you will be the face of our spa, providing exceptional guest experiences and ensuring that every visit is memorable and enjoyable.Key ResponsibilitiesGreet and assist guests, providing a warm and welcoming atmosphereSchedule...

  • Event Coordinator

    3 days ago

    Chicago, Illinois, United States Mack & Associates, Ltd. Full time

    Event Coordinator Opportunity at Mack & Associates, Ltd.We are seeking a highly skilled Event Coordinator to join our team at Mack & Associates, Ltd. As an Event Coordinator, you will be responsible for planning, coordinating, and executing a wide range of events, including high-energy client receptions, strategic internal meetings, informative seminars, and...

  • Chiropractic Office Coordinator

    2 weeks ago

    Chicago, Illinois, United States Suvarna Chiropractic Full time

    Job Title: ReceptionistAt Suvarna Chiropractic, we are seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will be the first point of contact for our patients and will play a vital role in ensuring their experience is positive and efficient.Key Responsibilities:Greeting and Assisting Patients: Welcome patients...

  • Front Desk Coordinator

    1 month ago

    Chicago, Illinois, United States Heartland Human Care Serv Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team at Heartland Human Care Services. As a key member of our front office team, you will be responsible for providing exceptional customer service to our clients, staff, and guests.Key Responsibilities:Provide a warm and welcoming experience for all visitors,...

  • Office Coordinator

    3 weeks ago

    Chicago, Illinois, United States The Larko Group Full time

    Office AssistantChicago-based consulting firm seeks highly organized and detail-oriented Office Assistant to provide administrative support to senior leaders. As the face of the company, you will be responsible for greeting guests, managing calendars, coordinating travel, and ensuring the smooth operation of the office.Key Responsibilities:Provide...

  • Transportation Coordinator

    1 week ago

    Chicago, Illinois, United States Mercy Home For Boys and Full time

    Job SummaryMercy Home For Boys and Girls is seeking a skilled Transportation Coordinator to oversee and coordinate the scheduling and utilization of School Transportation Drivers. This role requires a reliable and responsible individual who can provide support and direction to the School Transportation Drivers, while also ensuring the safe transportation of...

  • Administrative Coordinator

    2 weeks ago

    Chicago, Illinois, United States The Larko Group Full time

    Administrative AssociateThe Administrative Associate plays a pivotal role in ensuring the smooth operation of the office for this growth-oriented pharmaceutical company. This dynamic position goes beyond traditional reception duties, encompassing the coordination of office systems, management of conference rooms, and upkeep of office facilities.This is a...

  • Administrative Coordinator

    1 month ago

    Chicago, Illinois, United States The Larko Group Full time

    Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to join our team at The Larko Group in Chicago. As the first point of contact for visitors, clients, and vendors, you will be responsible for creating a welcoming atmosphere and ensuring seamless communication.Key ResponsibilitiesFront Desk Management: Greet guests warmly,...

  • Front Desk Coordinator

    2 weeks ago

    Chicago, Illinois, United States National Safety Apparel Full time

    About UsNational Safety Apparel is a leading provider of safety apparel solutions, dedicated to protecting workers in high-risk industries. Our commitment to quality and innovation has been a cornerstone of our success since our founding.Job SummaryWe are seeking a highly organized and communicative Front Desk Administrator to join our team. The successful...

  • Front Desk Coordinator

    3 weeks ago

    Chicago, Illinois, United States Heartland Human Care Serv Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Front Desk Coordinator to join our team at Heartland Human Care Services. As a key member of our front office team, you will be responsible for providing exceptional customer service to our clients, staff, and guests.Key Responsibilities:Provide a warm and welcoming experience for all visitors,...

  • Front Desk Coordinator

    2 weeks ago

    Chicago, Illinois, United States Fresh Form Draft Full time

    Front Desk ReceptionistDepartment: Initial CommunicationsEmployment Type: Full TimeLocation: Chicago, ILCompensation: $27.00 per hourWelcome to Initial Communications, a marketing company that helps businesses shine. We're a team of energetic and creative professionals who are passionate about helping our clients succeed.Job Description:As a Front Desk...

  • Front Desk Coordinator

    2 weeks ago

    Chicago, Illinois, United States UHS Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Operator to join our team at UHS. As a key member of our hospital staff, you will be responsible for providing exceptional patient and telephone reception services, ensuring a positive experience for our patients and visitors.Key ResponsibilitiesProvide courteous and efficient...

  • Office Coordinator Assistant

    7 days ago

    Chicago, Illinois, United States Lawrence Hall Full time

    Job SummaryThis role provides administrative support to the Office Coordinator and other staff members at Lawrence Hall. The ideal candidate will have excellent communication skills, basic computer knowledge, and the ability to work effectively in a team environment.Key ResponsibilitiesProvide reception relief and assist with filing dutiesAssist with mail...

Reception Coordinator

2 months ago

Chicago, Illinois, United States Ivy Residences Full time
Job Overview

POSITION SUMMARY: We are seeking a dedicated Front Desk Coordinator who is friendly, adaptable, and a proactive leader. This role is essential in providing exceptional customer service to everyone who visits our office.

KEY RESPONSIBILITIES:

  • Greet residents and visitors warmly, offering refreshments as they arrive.
  • Manage incoming calls, directing them appropriately and addressing inquiries or concerns.
  • Supervise front desk operations to ensure all tasks are executed efficiently while maintaining a high standard of service.
  • Ensure the reception area is safe and tidy by adhering to established protocols and regulations.
  • Utilize MS Word and Outlook proficiently for document creation, email correspondence, and scheduling.
  • Assist with resident transitions, including move-ins and move-outs, while keeping the office calendar organized.
  • Procure necessary office supplies.
  • Support the filing system and assist with document management.
  • Contribute to the overall functionality of office operations.
  • Coordinate and assist in organizing monthly staff meetings.
  • Perform additional tasks as assigned.

REQUIREMENTS:

  • High school diploma or equivalent.
  • Proficient in MS Word and Outlook.
  • Strong customer service abilities.
  • Experience in a real estate office is advantageous but not mandatory.
  • Meticulous attention to detail.
  • Exceptional verbal and written communication skills.
  • Capability to lift items weighing up to 40 lbs.
  • Availability to work up to 40 hours weekly, including weekends.

ABOUT IVY RESIDENCES: Ivy Residences is a leading full-service property management firm dedicated to delivering professional and responsive management services. With a portfolio of over 1,200 apartments in the Hyde Park area, Ivy Residences is committed to ensuring a superior living experience for its residents.