Reception and Administrative Coordinator
2 weeks ago
Reception and Administrative Coordinator
We are seeking a dedicated and organized administrative professional to enhance our office operations.
Location: Chicago, Illinois
Company: ZS
Department: Support Services
Role Overview:
The Reception and Administrative Coordinator will act as the local representative in the office, providing essential support to the Office Manager.
Key Responsibilities:
- Manage front desk operations, including answering phone calls, welcoming visitors, and overseeing deliveries.
- Execute administrative tasks such as filing, correspondence, data entry, and processing expense reports.
- Coordinate the scheduling and preparation of conference rooms to ensure a professional environment.
- Provide administrative assistance to various Consultants as needed.
- Support client proposals, data entry, and special projects.
- Oversee inventory and ordering of office supplies, including invoice reconciliation.
- Facilitate logistics for documentation sent to clients or vendors.
- Assist in organizing corporate events.
Working Hours: 8:00 am - 5:00 pm, Monday to Friday, in-office.
Qualifications:
- High school diploma required; post-secondary education or an Associate's/Bachelor's degree preferred.
- 1 to 3 years of relevant experience in an administrative or receptionist role, ideally within a professional services context.
- Proficiency in MS Office Suite (Word, PowerPoint, Excel, Outlook), with knowledge of SAP and Concur being advantageous.
- Strong verbal and written communication skills.
- Professional demeanor with the ability to exercise sound judgment and discretion.
- Attention to detail and reliability.
- Self-motivated with the capability to manage multiple tasks and meet deadlines.
- Experience working independently and collaboratively in a fast-paced environment.
- A sense of humor is appreciated.
Additional Information:
Fluency in English is required; proficiency in at least one additional European or Asian language is preferred. Candidates must have work authorization for their intended country of employment. An online application is necessary for consideration.
ZS offers a competitive compensation package, including salary and bonus incentives, comprehensive medical/dental/life insurance, and retirement savings benefits. We are an Equal Opportunity Employer committed to maintaining a safe workplace.
Proof of COVID-19 vaccination is required for employment consideration, with limited exemptions available upon hire.
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