HR Compliance Specialist

2 weeks ago

Columbus, Ohio, United States augmentjobs Full time
Position Overview

Role Summary: The HR Compliance Specialist is tasked with ensuring that the organization adheres to all relevant federal, state, and local employment laws and regulations. This position involves the creation, execution, and oversight of HR policies and procedures aimed at ensuring compliance and minimizing risk. The HR Compliance Specialist collaborates closely with HR leadership, legal advisors, and various departments to provide insights on regulatory obligations and best practices, ensuring the organization fosters a fair and lawful workplace.

Core Responsibilities:

  1. Regulatory Adherence:
    • Oversee and guarantee compliance with all pertinent federal, state, and local employment laws and regulations, including but not limited to FLSA, FMLA, ADA, EEO, OSHA, and ERISA.
    • Remain updated on changes in labor laws and regulations, revising HR policies and practices as necessary to maintain compliance.
    • Conduct regular assessments of HR processes and documentation to verify compliance with legal standards and organizational policies.
  2. Policy Formulation and Execution:
    • Create, review, and revise HR policies, procedures, and employee handbooks to ensure alignment with current laws and regulations.
    • Communicate and implement HR policies throughout the organization, ensuring that all employees and managers comprehend and follow them.
    • Provide training and support to HR personnel, managers, and employees on compliance-related issues.
  3. Employee Relations and Investigative Procedures:
    • Carry out investigations into employee complaints, grievances, and allegations of misconduct, ensuring that investigations are comprehensive, impartial, and compliant with legal and organizational standards.
    • Advise managers on managing employee relations matters, ensuring that all actions comply with employment laws and organizational policies.
    • Document investigation processes and outcomes, maintaining accurate and confidential records.
  4. Documentation and Reporting:
    • Prepare and submit necessary compliance reports and filings, such as EEO-1, VETS-4212, and other regulatory documents, ensuring accuracy and timeliness.
    • Maintain current and precise records of HR compliance activities, including audits, investigations, and training.
    • Generate reports on compliance metrics and trends for HR leadership and other stakeholders.
  5. Risk Mitigation:
    • Identify potential compliance risks and devise strategies to mitigate them, including implementing preventive measures and corrective actions.
    • Collaborate with legal advisors to address complex compliance challenges and ensure the organization is safeguarded from legal risks.
    • Conduct regular risk assessments to pinpoint areas of vulnerability and recommend enhancements to HR processes.
  6. Training and Development:
    • Design and deliver training programs for HR staff, managers, and employees on compliance topics, including anti-discrimination laws, workplace safety, data privacy, and harassment prevention.
    • Ensure that all employees receive mandatory compliance training and that training records are accurately maintained.
    • Provide ongoing education and updates on compliance-related topics as laws and regulations evolve.
  7. Diversity, Equity, and Inclusion (DEI):
    • Support the organization's DEI initiatives by ensuring that HR policies and practices are inclusive and compliant with anti-discrimination laws.
    • Monitor and report on compliance with DEI objectives, including workforce diversity and equal opportunity initiatives.
    • Offer guidance on integrating compliance with DEI objectives into broader HR strategies.
  8. Continuous Improvement:
    • Stay informed about industry trends, best practices, and emerging issues in HR compliance.
    • Engage in professional development and training to enhance compliance knowledge and skills.
    • Contribute to the ongoing enhancement of HR compliance programs, processes, and tools.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
  • 5+ years of experience in HR compliance, HR management, or a related role.
  • Strong knowledge of federal, state, and local employment laws and regulations.
  • Proven experience in developing and implementing HR policies and ensuring compliance.
  • Excellent analytical, communication, and interpersonal skills, with the ability to influence and engage stakeholders at all levels.
  • Strong attention to detail and a commitment to accuracy and confidentiality.
  • Proficiency in using HRIS systems and compliance management tools.

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