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HR Compliance Specialist

2 months ago

Columbus, Ohio, United States augmentjobs Full time
Job Overview

Position Summary: The HR Compliance Specialist plays a crucial role in ensuring that the organization adheres to all relevant federal, state, and local employment laws and regulations. This position is tasked with the development, execution, and oversight of HR policies and procedures aimed at maintaining compliance and minimizing risk. The HR Compliance Specialist collaborates closely with HR leadership, legal advisors, and various departments to provide insights on regulatory obligations and best practices, ensuring a fair and lawful workplace.

Core Responsibilities:

  1. Regulatory Adherence:
    • Oversee and guarantee compliance with all pertinent federal, state, and local employment laws and regulations, including but not limited to FLSA, FMLA, ADA, EEO, OSHA, and ERISA.
    • Keep abreast of modifications in labor laws and regulations, revising HR policies and practices as necessary to maintain compliance.
    • Conduct routine audits of HR processes and documentation to confirm adherence to legal standards and organizational policies.
  2. Policy Formulation and Execution:
    • Create, assess, and refresh HR policies, procedures, and employee handbooks to ensure alignment with current laws and regulations.
    • Implement and disseminate HR policies throughout the organization, ensuring comprehension and compliance among all employees and managers.
    • Provide training and assistance to HR personnel, managers, and employees regarding compliance-related issues.
  3. Employee Relations and Investigative Processes:
    • Carry out investigations into employee complaints, grievances, and misconduct allegations, ensuring thoroughness, impartiality, and compliance with legal and organizational standards.
    • Advise managers on addressing employee relations matters, ensuring that all actions comply with employment laws and organizational policies.
    • Document investigation procedures and outcomes, maintaining accurate and confidential records.
  4. Documentation and Reporting:
    • Prepare and submit necessary compliance reports and filings, such as EEO-1, VETS-4212, and other regulatory documents, ensuring precision and timeliness.
    • Maintain accurate and up-to-date records of HR compliance activities, including audits, investigations, and training sessions.
    • Generate reports on compliance metrics and trends for HR leadership and relevant stakeholders.
  5. Risk Mitigation:
    • Identify potential compliance risks and devise strategies to mitigate them, including preventive measures and corrective actions.
    • Collaborate with legal advisors to address complex compliance challenges and ensure the organization is safeguarded against legal risks.
    • Conduct regular risk assessments to pinpoint areas of vulnerability and recommend enhancements to HR processes.
  6. Training and Development:
    • Design and deliver training programs for HR staff, managers, and employees on compliance topics, including anti-discrimination laws, workplace safety, data privacy, and harassment prevention.
    • Ensure that all employees complete required compliance training and that training records are meticulously maintained.
    • Provide ongoing education and updates on compliance-related topics as laws and regulations evolve.
  7. Diversity, Equity, and Inclusion (DEI):
    • Support the organization's DEI initiatives by ensuring that HR policies and practices are inclusive and compliant with anti-discrimination laws.
    • Monitor and report on compliance with DEI objectives, including workforce diversity and equal opportunity initiatives.
    • Offer guidance on integrating compliance with DEI goals into broader HR strategies.
  8. Continuous Enhancement:
    • Stay informed about industry trends, best practices, and emerging issues in HR compliance.
    • Engage in professional development and training to enhance compliance knowledge and skills.
    • Contribute to the ongoing improvement of HR compliance programs, processes, and tools.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, Law, or a related field.
  • 5+ years of experience in HR compliance, HR management, or a related role.
  • Strong knowledge of federal, state, and local employment laws and regulations.
  • Proven experience in developing and implementing HR policies and ensuring compliance.
  • Excellent analytical, communication, and interpersonal skills, with the ability to influence and engage stakeholders at all levels.
  • Strong attention to detail and a commitment to accuracy and confidentiality.
  • Proficiency in using HRIS systems and compliance management tools.