Executive Administrative Specialist

2 weeks ago


Bloomington, Illinois, United States Booz Allen Hamilton Full time

Position Overview:

The Administrative Professional plays a crucial role in providing comprehensive administrative support to senior executives within our corporate structure. This position requires independent decision-making skills and the ability to exercise sound judgment, particularly when managing sensitive and confidential information.

Key Responsibilities:

  • Manage and organize executive calendars, ensuring efficient scheduling and resolution of conflicting appointments.
  • Coordinate travel arrangements and prepare detailed expense reports.
  • Draft, edit, and proofread communications and various materials.
  • Plan and facilitate team events and meetings, ensuring all logistical details are addressed.
  • Oversee invoicing and procurement processes, assisting with project coordination and reporting as needed.

Essential Qualifications:

  • A minimum of 4 years of experience in calendar management, expense reporting, and meeting planning.
  • Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience in organizing events and supporting onsite meetings.
  • Demonstrated ability to support multiple senior executives in a large organizational setting.
  • Strong interpersonal skills to collaborate effectively with various levels of staff and external stakeholders.
  • High level of discretion and confidentiality in handling sensitive information.
  • Adaptability to rapidly changing priorities and requirements.
  • Bachelor's degree required.

Preferred Qualifications:

  • Exceptional verbal and written communication skills.
  • Strong analytical, organizational, and prioritization abilities.
  • Degree in Communications, Business, or Management is preferred.

Career Development:

At Booz Allen, we are committed to your professional growth. We provide numerous opportunities for development, including upskilling programs, tuition reimbursement, and mentoring initiatives.

Inclusive Workplace:

We value diverse perspectives and foster a culture of respect and equity. Our environment encourages you to bring your authentic self to work.

Comprehensive Benefits:

Our benefits package includes wellness programs, paid holidays, parental leave, a competitive 401(k) match, and flexible work arrangements to support your work-life balance.

Compensation Structure:

Compensation is determined by various factors, including location, education, skills, and experience. The typical salary range for this position is $47,000.00 to $96,000.00 annually.

Work Environment:

We prioritize flexibility and collaboration, whether in-person or remote, to enhance our people-first culture.

Equal Opportunity Employer:

Booz Allen is an equal employment opportunity employer, promoting diversity and inclusion across all levels of the organization.



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