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Executive Administrative Specialist

2 months ago

Bloomington, Illinois, United States Booz Allen Hamilton Full time

Position Overview:

The Executive Administrative Specialist plays a pivotal role in facilitating the smooth operation of senior leadership within our corporate environment. This position requires independent decision-making and sound judgment, particularly when managing sensitive and confidential information.

Key Responsibilities:

  • Manage and organize executive calendars, ensuring efficient scheduling and resolution of conflicting appointments.
  • Coordinate travel arrangements and prepare detailed expense reports.
  • Draft, edit, and proofread communications and presentation materials.
  • Plan and execute team events and meetings, providing comprehensive support.
  • Oversee invoicing and procurement processes, ensuring timely and accurate management.
  • Assist in project coordination and reporting, contributing to the overall success of initiatives.

Essential Qualifications:

  • A minimum of 4 years of experience in calendar management, expense reporting, and meeting coordination.
  • Proficiency in Microsoft Office 365 Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience in organizing events and supporting onsite meetings for senior executives.
  • Demonstrated ability to collaborate effectively with various levels of personnel and external stakeholders.
  • Strong capacity to maintain confidentiality and discretion in handling sensitive information.
  • Adaptability to rapidly changing priorities and requirements.
  • Bachelor's degree in a relevant field.

Preferred Qualifications:

  • Exceptional verbal and written communication skills.
  • Strong analytical, organizational, and prioritization abilities.
  • A degree in Communications, Business, or Management is preferred.

Career Development:

Booz Allen Hamilton is committed to fostering your professional growth through various development opportunities, including mentoring, tuition reimbursement, and networking initiatives.

Inclusive Culture:

We value diverse perspectives and strive to create an environment of respect and equity, allowing you to bring your authentic self to work.

Comprehensive Benefits:

Our benefits package includes wellness programs, paid holidays, parental leave, a generous 401(k) match, and options for flexible work arrangements to support your well-being.

Compensation Structure:

Compensation is determined by multiple factors, including location, education, skills, and experience. The projected salary range for this position is competitive and reflects our commitment to recognizing your contributions.

Work Environment:

We prioritize flexibility and collaboration, whether in-person or remote, to enhance our people-first culture.

Equal Opportunity Employer:

Booz Allen Hamilton is an equal employment opportunity employer, committed to empowering our workforce and driving change across all dimensions of diversity.