Executive Administrative Specialist

2 weeks ago


Bloomington, Illinois, United States Booz Allen Hamilton Full time

Position Overview:

The Executive Administrative Specialist plays a crucial role in facilitating the operations of senior leadership within our corporate environment. This position requires independent decision-making and sound judgment, particularly when managing sensitive and confidential information. As part of a collaborative team of Executive Assistants, you will engage in a variety of essential tasks.

Key Responsibilities:

  • Manage and organize executive calendars, resolving scheduling conflicts and prioritizing appointments.
  • Coordinate travel arrangements and prepare detailed expense reports.
  • Draft, edit, and proofread communications and presentation materials.
  • Plan and execute team events and meetings, ensuring all logistical details are handled efficiently.
  • Oversee invoicing and procurement processes.
  • Assist in project management and reporting activities.

Required Qualifications:

  • A minimum of 4 years of experience in calendar management, expense reporting, and meeting coordination.
  • Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience in organizing events and supporting on-site meetings.
  • Demonstrated ability to support multiple senior executives in a large corporate setting.
  • Strong interpersonal skills to collaborate effectively with various stakeholders.
  • High level of discretion and confidentiality in handling sensitive information.
  • Adaptability to changing priorities and requirements.
  • Bachelor's degree is required.

Preferred Qualifications:

  • Exceptional verbal and written communication abilities.
  • Strong analytical, organizational, and prioritization skills.
  • A degree in Communications, Business, or Management is preferred.

Career Development:

Grow Your Skills

We are committed to your professional growth, offering numerous opportunities for development, including upskilling programs, tuition reimbursement, and mentoring initiatives.

Inclusive Workplace Culture

At Booz Allen, we celebrate diverse perspectives that drive innovation. Our culture fosters respect, equity, and a sense of belonging, allowing you to bring your authentic self to work.

Comprehensive Benefits

Our benefits package includes wellness programs, paid holidays, parental leave, a generous 401(k) match, and flexible work arrangements to support your work-life balance.

Compensation and Recognition

We recognize and reward your contributions through a competitive compensation structure and a variety of benefits designed to enhance your overall well-being.

Commitment to Diversity

Booz Allen is an equal opportunity employer, committed to fostering an inclusive environment for all employees, regardless of their background or identity.



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