Executive Administrative Specialist

1 week ago


Bloomington, Illinois, United States Booz Allen Hamilton Full time

Position Overview:

The Administrative Professional plays a crucial role in providing high-level administrative support to senior executives within our corporate structure. This position requires independent decision-making and sound judgment, particularly when dealing with sensitive and confidential information.

Key Responsibilities:

  • Manage and organize executive calendars, resolving scheduling conflicts and prioritizing appointments.
  • Coordinate travel arrangements and prepare detailed expense reports.
  • Draft, edit, and proofread communications and various materials.
  • Plan and facilitate team events and meetings, ensuring all logistical aspects are handled efficiently.
  • Oversee invoicing and procurement processes.
  • Assist in project management and reporting tasks.

Essential Qualifications:

  • A minimum of 4 years of experience in calendar management, expense reporting, and meeting coordination.
  • Proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience in planning events and supporting onsite meetings.
  • Demonstrated ability to work with multiple senior executives in a large corporate environment.
  • Strong interpersonal skills to collaborate effectively with various stakeholders.
  • High level of discretion and confidentiality in handling sensitive information.
  • Adaptability to changing priorities and requirements.
  • Bachelor's degree is required.

Preferred Qualifications:

  • Exceptional verbal and written communication skills.
  • Strong analytical, organizational, and prioritization abilities.
  • A degree in Communications, Business, or Management is preferred.

Career Development:

Booz Allen Hamilton is committed to your professional growth. We offer numerous opportunities for skill enhancement, including training programs, tuition reimbursement, and networking events, allowing you to shape your career path.

Inclusive Work Environment:

We believe in the power of diverse perspectives. Our culture fosters respect, equity, and opportunity, enabling you to bring your authentic self to work.

Comprehensive Benefits:

Our benefits package includes wellness initiatives, paid holidays, parental leave, a competitive 401(k) match, and more. We prioritize your well-being and support a balanced lifestyle.

Compensation Structure:

Compensation at Booz Allen is based on various factors, including location, education, skills, and experience. We offer a competitive salary range and a comprehensive benefits package.

Work Flexibility:

We value flexibility and collaboration, whether in-person or remote, to enhance your work experience.

Equal Opportunity Employer:

Booz Allen Hamilton is an equal employment opportunity employer, committed to creating an inclusive environment for all employees.



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