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Senior Executive Administrator

2 months ago

Bloomington, Illinois, United States MITRE Full time

At MITRE, we believe in balancing meaningful work with a fulfilling life. Our commitment to addressing our nation's most pressing challenges is matched only by our dedication to the well-being of our employees. As a not-for-profit organization, MITRE operates without commercial conflicts, focusing solely on the public interest. Our R&D centers contribute significantly across various sectors, including cybersecurity, healthcare, aviation, defense, and enterprise transformation, making a positive impact daily.

We are currently seeking an Executive Assistant to provide comprehensive support to the MNS Senior Vice President – GM within our MITRE National Security (MNS) Sector. This role is pivotal in executing all operational and administrative tasks while upholding the highest standards of professionalism and conduct. The ideal candidate will have a proven track record of delivering executive administrative support to senior leaders in a large organization.

Key Responsibilities:

  • Develop a thorough understanding of the VP's objectives and priorities to effectively anticipate their needs and serve as a strategic partner.
  • Manage the officer's daily calendar, prioritizing tasks and handling complex demands with confidentiality and tact.
  • Maintain professionalism while collaborating with a diverse group of executives and stakeholders, often under tight deadlines.
  • Organize and facilitate meetings and presentations, including venue arrangements, agenda preparation, and material distribution.
  • Draft and produce communications on behalf of the officer, including schedules and meeting materials.
  • Screen and direct incoming communications, including phone calls and emails, ensuring timely responses.
  • Maintain organized records and documents in accordance with company security protocols.
  • Represent the officer and their organization with professionalism and courtesy.
  • Collaborate with the Executive Administration team to ensure comprehensive support for all executives during business hours.
  • Coordinate travel arrangements, ensuring compliance with all necessary procedures.
  • Manage supply orders and track business expenses, preparing timely expense reports.
  • Demonstrate emotional intelligence and respect when interacting with various stakeholders.
  • Exhibit strong organizational and time management skills, demonstrating initiative and accuracy in all tasks.
  • Implement administrative standards and practices within the organization.

Required Qualifications:

  • A Bachelor's degree and a minimum of 2 years of relevant experience, or an equivalent combination of education and experience.
  • Proven experience supporting executive or senior leaders.
  • Proficient in Microsoft Office Suite and communication tools such as MS Teams and Zoom.
  • Experience with travel arrangements and expense management software.
  • Strong interpersonal and communication skills, with the ability to collaborate effectively.
  • Ability to adapt quickly to changes in a fast-paced environment.
  • Availability to work on-site and provide occasional off-hours support.
  • A keen attention to detail and the ability to proactively address challenges.
  • Active Secret clearance with the ability to obtain a Top-Secret/SCI clearance.

Preferred Qualifications:

  • A Bachelor's degree with 4 years of experience or a Master's degree.
  • Familiarity with the latest mobile technologies.
  • Experience in a highly matrixed organization supporting senior-level executives.

MITRE is an equal opportunity employer, committed to diversity and inclusion in the workplace.