Senior Executive Administrator

2 weeks ago

Bloomington, Illinois, United States Booz Allen Hamilton Full time

Position Overview:

The Executive Assistant plays a pivotal role in providing comprehensive administrative support to the Corporate Development Vice President and two Directors. This position requires a high degree of autonomy, enabling the individual to make informed decisions within established protocols while managing a diverse range of administrative tasks.

Key Responsibilities:

  • Facilitate complex administrative functions, including travel coordination and calendar management, ensuring efficient scheduling of meetings and appointments.
  • Assist in prioritizing daily tasks and adapting to shifting priorities, preparing necessary materials for meetings, and maintaining office continuity during executive absences.
  • Handle sensitive information with discretion, exhibiting sound judgment and the ability to relieve executives of administrative burdens.
  • Utilize knowledge of M&A processes, organizational structures, and operational procedures to make independent decisions regarding work planning and scheduling.
  • Enhance operational efficiency by leveraging resources and participating in team initiatives, while proactively seeking improvements in office practices.
  • Manage correspondence, conduct research, and facilitate communication to conserve the executive's time effectively.
  • Welcome clients and guests, ensuring a professional and confidential environment.

Qualifications:

  • Minimum of 10 years of experience in an executive administrative capacity, supporting senior executives.
  • Proven track record in a large corporate setting, providing high-level administrative support.
  • Expertise in calendar management, travel arrangements, expense reporting, and meeting planning.
  • Experience collaborating with C-suite executives and their assistants.
  • Proficient in Microsoft Office Suite, including Teams, Word, Excel, PowerPoint, and Outlook.
  • Strong skills in business correspondence and communication.
  • High school diploma or GED required; Bachelor's degree preferred.

Additional Skills:

  • Experience in Mergers and Acquisitions is advantageous.
  • Ability to manage multiple tasks in a fast-paced environment.
  • Strong collaboration skills and a commitment to fostering a team-oriented atmosphere.
  • Excellent time management, organizational, and analytical abilities.
  • Exceptional verbal and written communication skills.

Compensation and Benefits:

Booz Allen Hamilton values your contributions and offers a comprehensive benefits package, including health, life, disability, financial, and retirement benefits. Opportunities for professional development, tuition assistance, and work-life balance programs are also available. Our recognition awards program acknowledges outstanding performance and alignment with our core values.

Work Environment:

We prioritize a flexible and collaborative culture, accommodating both in-person and remote work arrangements based on role requirements.

Equal Employment Opportunity:

Booz Allen Hamilton is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.

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