Records Management Analyst I

2 weeks ago

Rockville, Maryland, United States Chenega Corporation Full time

Summary

CHENEGA HEALTHCARE SERVICES, LLC

The Document Management Analyst I is tasked with delivering scanning support services and meticulously reviewing each incoming document package submitted for processing to determine and assign the correct RIDS Code.

Key Responsibilities

  • Monitor and confirm the return of all physical documents provided to the contractor after processing has been finalized (including image processing, text processing, indexing, and distribution, if applicable).
  • Receive and manage all documents submitted electronically in line with the NRC Electronic Information Exchange initiative, adhering to the DPC SOP manual.
  • Conduct routine maintenance and updates on DPC scanning hardware and software applications.
  • Collaborate with NRC network infrastructure technical staff to support DPC scanning software applications.
  • Provide various levels of scanning services:
    • For basic scanning, digitize documents and send the scanned image (or its location in ADAMS) to the requester.
    • Normal scanning is executed on paper documents received for standard processing.
    • For expedited scanning, digitize documents and send the scanned image (or its location in ADAMS) to the requester within 4 hours of receipt.
    • For complex scanning services, digitize sections of documents and packages that include electronic portions of the document.
  • Create up to 5,000 scanned images from paper documents received from the DCD or NRC staff each workday.
  • Process e-RIDS in accordance with contract stipulations.
  • Code and file documents in a comprehensive alphabetical filing system.
  • Assist in publishing publicly accessible documents/packages to the agency's public website.
  • Facilitate the publication of a minimum of 380 documents/packages to the agency's website daily, in compliance with the DPC SOP manual.
  • Open and operate mail through metering machines, calculating and posting charges to departmental accounts.
  • Support additional projects involving scanning, copying, and/or printing various types of documents.
  • Perform other clerical tasks as assigned.
  • Other duties as required.

Qualifications

  • High school diploma or equivalent.
  • Preferred: Minimum one (1) year of experience in a production control operation, supporting document production organization, or a similar role.
  • Preferred: Possess an Active Secret Clearance.

Knowledge, Skills, and Abilities

  • Ability to obtain a Secret Clearance.
  • Preferred: US Military/Federal Government experience.
  • Excellent interpersonal and communication skills.
  • Strong customer service orientation.
  • Ability to follow both oral and written instructions.
  • Proficient in data entry, Microsoft Outlook, Word, Excel, and Acrobat.
  • Ability to lift and/or move up to 30 pounds.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and communicate effectively. The employee may engage in repetitive motions involving the arms, wrists, hands, and/or fingers. Occasionally, the employee may be required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details.

Executive Order 13495, The Non-Displacement of Qualified Workers Under Service Contracts, provides first right of refusal to incumbents on contracts. If the position is accepted by the incumbent on the job, other applications/resumes of non-incumbents will not be reviewed.

Chenega Corporation and its family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled.

Native preference under PL.

We participate in the E-Verify Employment Verification Program.

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