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Administrative Coordinator

2 months ago

Albuquerque, New Mexico, United States curiate Full time
Job Summary

The Human Resources Administrative Assistant plays a vital role in supporting the HR and Training departments by managing day-to-day administrative tasks. This position requires excellent organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality to ensure a smooth HR operation.

Key Responsibilities
  • Assist in the implementation and communication of programs and procedures for all company employees
  • Maintain computer systems, spreadsheets, and charts by updating and entering data
  • Perform file audits to ensure that all required employee documentation is collected and maintained
  • Serve as the first point of contact for the HR department, managing walk-in visitors and handling incoming inquiries
  • Ensure that background and reference checks are completed
  • Work with employees at all levels across the organization as well as external vendors
  • Coordinate meetings to include room setup and verification of working IT equipment
  • Purchase office supplies and employee recognition items, as well as manage office expense statements
  • Maintain both electronic and hard copy employee files, medical files, and any other HR-related filing
  • Assist HR and training staff in everyday HR activities
  • Create and generate reports
  • Assist in the new hire orientation and exit interview process
  • Assist in organizational training and development efforts
  • Maintain Human Resource Information System records and compile reports from the database as needed
  • Attend and participate in meetings and seminars
  • Read/interpret SOPs to ensure compliance
  • Maintain up-to-date trainings
  • Other duties as assigned
  • Minimum of two (2) years' experience in a Human Resources department or related office environment
  • Bachelor's or Associate's degree in Human Resources or related degree, preferred
Requirements
  • High school diploma or general education degree (GED)
Skills and Abilities
  • Excellent oral and written communication skills
  • Computer and Internet proficiency are important
  • Ability to work well independently and as a part of a team
  • Fosters a collaborative and positive work environment
  • Champions change
  • Promotes a safe and healthy work environment by actively identifying and addressing potential hazards, following established safety protocols, participating in safety training programs, and fostering a culture of awareness and responsibility among team members
  • Demonstrates strong attention to detail
Additional Qualifications
  • Must pass a background check
  • Must pass a drug screen
  • May be required to pass Occupational Health Screening
  • Education, experience, location, and tenure may be considered along with internal equity when job offers are extended