Administrative Coordinator

3 days ago

Albuquerque, New Mexico, United States Chrysalis Psychiatry Full time
Job Summary

Chrysalis Psychiatry is seeking a highly organized and detail-oriented Administrative Coordinator to provide comprehensive support to our executive team. The ideal candidate will possess excellent communication skills, a strong work ethic, and the ability to maintain confidentiality.

The Administrative Coordinator will be responsible for managing the daily operations of the executive office, coordinating with clinical and administrative staff, and ensuring efficient communication and organization within the clinic.

Key Responsibilities:

  • Calendar and Schedule Management:
    • Coordinate and manage the Executive's calendars, including scheduling appointments with medical professionals, clients, and external partners.
    • Organize meetings and conferences, including preparation of materials and coordination of logistics.
    • Handle travel arrangements for conferences, meetings, and site visits.
  • Communication and Correspondence:
    • Serve as the primary point of contact between the Executives and internal/external stakeholders, including patients, medical staff, and partners.
    • Draft, review, and distribute professional correspondence, reports, and communications.
    • Screen and prioritize incoming communications, responding or directing as appropriate.
  • Administrative Support:
    • Prepare and manage confidential documents, including patient records, financial reports, and personnel files.
    • Assist in the preparation of grant applications, proposals, and regulatory documentation.
    • Maintain accurate records of clinic policies, procedures, and compliance documentation.
  • Project Coordination:
    • Assist in planning and executing special projects, including community outreach programs, clinic expansions, and patient care initiatives.
    • Monitor project timelines and ensure deadlines are met.
    • Collaborate with clinical and administrative staff to support the clinic's operational goals.

Qualifications:

  • Experience:
    • Previous experience as an administrative assistant or executive support specialist preferably in a healthcare or psychiatric setting.
    • Familiarity with medical terminology and healthcare regulations (e.g., HIPAA).
  • Skills:
    • Strong organizational and multitasking abilities.
    • Excellent communication and interpersonal skills, with sensitivity to the needs of patients and healthcare professionals.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and electronic medical records (EMR) systems.
    • High degree of professionalism and ability to work in a fast-paced environment.

Working Conditions:

  • Full-time position, on-site.
  • May require occasional evening or weekend work.

Salary:

  • Competitive salary based on experience.
  • Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Hours are Monday - Friday 8am - 5pm

Chrysalis Psychiatry is a growing outpatient mental health practice in Albuquerque, New Mexico. We offer a variety of mental health services including medication management and interventional treatments for PTSD, depression, and other mental illnesses. We are committed to providing compassionate care and a safe place for patients to heal.

  • Administrative Coordinator

    3 days ago

    Albuquerque, New Mexico, United States Joni and Friends Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Joni and Friends. The successful candidate will provide administrative support to our Area Ministry team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide general administrative support to...

  • Administrative Coordinator

    4 days ago

    Albuquerque, New Mexico, United States University of New Mexico Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at the University of New Mexico Comprehensive Cancer Center Research Administration office.Job Summary:The Administrative Coordinator will provide administrative support to the Cancer Center Research Administration office, including coordinating...

  • Administrative Coordinator

    3 days ago

    Albuquerque, New Mexico, United States The University of New Mexico Foundation Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and skilled professional to support our Human Resources and Legal teams as an Administrative Coordinator. This role involves managing calendars, coordinating HR communications, organizing employee and committee meetings, overseeing the Wellness Program, helping to manage facilities,...

  • Administrative Coordinator

    1 month ago

    Albuquerque, New Mexico, United States Evolution Group LLC Full time

    {"Job Title": "Administrative Assistant", "Job Description": "Job SummaryThe Evolution Group LLC is seeking a detail-oriented and organized individual to join our Administrative Team as an Administrative Assistant. This role will provide administrative support to the Director of Operations and the Executive Director, as well as work closely with insurance...

  • Administrative Coordinator

    1 month ago

    Albuquerque, New Mexico, United States TECO Full time

    Administrative Specialist II/Senior Administrative Specialist **Job Summary** We are seeking a highly skilled Administrative Specialist II or Senior Administrative Specialist to join our team at TECO. This is a unique opportunity to work in a fast-paced environment, providing administrative support to leaders and contributing to the success of our...

  • Administrative Coordinator

    4 days ago

    Albuquerque, New Mexico, United States Joni and Friends Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Joni and Friends. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our Area Ministry.Key Responsibilities:Administrative Support: Provide administrative support to the...

  • Administrative Coordinator

    4 weeks ago

    Albuquerque, New Mexico, United States TECO Energy Full time

    Administrative Specialist II/Senior Administrative Specialist **Job Summary** We are seeking a highly skilled Administrative Specialist II or Senior Administrative Specialist to join our team at TECO Energy. This is a unique opportunity to work in a fast-paced environment, performing a range of administrative duties that will challenge and reward...

  • Administrative Coordinator

    4 days ago

    Albuquerque, New Mexico, United States University of New Mexico Full time

    Job Title: Administrative CoordinatorJoin the University of New Mexico Comprehensive Cancer Center Research Administration team as an Administrative Coordinator. This role is responsible for providing administrative support to the Cancer Center Research Administration office.Key Responsibilities:Provide confidential secretarial and administrative support to...

  • Administrative Coordinator

    3 days ago

    Albuquerque, New Mexico, United States University of New Mexico Full time

    Job Title: Administrative CoordinatorJoin the University of New Mexico Comprehensive Cancer Center as an Administrative Coordinator, providing critical support to the Research Administration team. As a key member of our team, you will be responsible for performing a wide range of administrative, secretarial, and program support activities.Key...

  • Administrative Office Coordinator

    3 weeks ago

    Albuquerque, New Mexico, United States Mentor Community Services Full time

    Job Title: Administrative Office CoordinatorAt Mentor Community Services, we are seeking a highly organized and detail-oriented Administrative Office Coordinator to join our team. As an Administrative Office Coordinator, you will play a critical role in supporting our mission by providing administrative support to our management team.Key...

  • Administrative Coordinator

    1 month ago

    Albuquerque, New Mexico, United States curiate Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Curia. The successful candidate will provide exceptional administrative support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    4 weeks ago

    Albuquerque, New Mexico, United States curiate Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our team at Curia. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Coordinator

    3 days ago

    Albuquerque, New Mexico, United States Park Lawn Memorial Group, LLC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Park Lawn Memorial Group, LLC. As the primary administrative role in our individual business locations, you will be responsible for performing a variety of administrative and accounting-related tasks to ensure the smooth operation of our business and...

  • Administrative Coordinator

    1 month ago

    Albuquerque, New Mexico, United States Law Offices Of The Public Defender Full time

    The Law Offices of the Public Defender is seeking a highly skilled Administrative Specialist to join our team in Albuquerque, NM. Our organization is dedicated to providing exceptional legal services to low-income individuals. As the state's largest law firm, we are committed to upholding the highest standards of professionalism and integrity. The successful...

  • Administrative Coordinator

    3 weeks ago

    Albuquerque, New Mexico, United States Park Lawn Memorial Group, LLC. Full time

    About the RoleThis Administrative Assistant position is a key member of our team at Park Lawn Memorial Group, LLC. The successful candidate will be responsible for providing administrative support to our business operations, ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesProvide exceptional administrative support to our business...

  • Administrative Coordinator

    1 month ago

    Albuquerque, New Mexico, United States Valvoline Instant Oil Change Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Valvoline Instant Oil Change. The successful candidate will provide administrative support to ensure the efficient operation of our office, while also supporting Managers and Human Resources through various tasks related to organization and communication.Key...

  • Administrative Coordinator: Central Accounting Support

    4 days ago

    Albuquerque, New Mexico, United States University of New Mexico Full time

    Job Title: Administrative Coordinator: Central Accounting SupportThe University of New Mexico, Office of the University Controller, is seeking an Administrative Coordinator to provide support to the Contract and Grant Accounting department. The successful candidate will be responsible for providing administrative support, maintaining equipment logs, and...

  • Bilingual Administrative Coordinator

    2 days ago

    Albuquerque, New Mexico, United States Onin Staffing Full time

    We are seeking a highly organized and detail-oriented Bilingual Administrative Coordinator to join our team. As a key member of our operations team, you will be responsible for confirming and rescheduling shipments with customers via phone calls. The ideal candidate will possess excellent communication skills, both written and verbal, and be proficient in...

  • Administrative Enrollment Coordinator

    4 days ago

    Albuquerque, New Mexico, United States IEC CORP GROUP Full time

    Job SummaryWe are seeking an experienced and detail-oriented Administrative Enrollment Specialist to join our team at Sage Truck Driving School. As a key member of our admissions team, you will be responsible for facilitating the selection and enrollment of qualified student applicants for school admission and assisting the School Director with day-to-day...

  • Office Administrator

    3 days ago

    Albuquerque, New Mexico, United States Sandia Presbyterian Church Full time

    Job SummarySandia Presbyterian Church is seeking a highly skilled and organized Office Manager to oversee the day-to-day operations of the church. The ideal candidate will have excellent financial management skills, strong administrative abilities, and excellent communication skills. The Office Manager will be responsible for managing the church's financial...