Office Operations Specialist

2 weeks ago

Bellevue, Washington, United States Jobs for Humanity Full time
Company Overview:
Jobs for Humanity is partnering with FIS Global to create an inclusive and equitable employment landscape. We are dedicated to supporting individuals from diverse backgrounds.

Position Overview:
As a Facilities Coordinator II, you will oversee daily office functions and administrative responsibilities, ensuring the seamless operation of our workspace.

Key Responsibilities:
  • Manage daily office operations and administrative tasks for the corporate environment.
  • Address facilities-related concerns by collaborating with internal teams and external vendors.
  • Procure or supervise the acquisition of new services, equipment, and supplies for the department.
  • Maintain an inventory of fixed assets and office equipment.
  • Develop project plans and coordinate staff relocations and adjustments with management.
  • Handle facilities service requests and coordinate repairs with vendors.
  • Administer activities related to employee and contractor onboarding and changes.
  • Monitor ongoing requests to ensure timely completion and provide updates to stakeholders.
  • Facilitate internal compliance audits for the facilities department.
  • Update and maintain a disaster recovery manual, including vendor contact information.
  • Coordinate access control measures, including issuing access cards and managing security reports.
  • Notify property management of expected deliveries and arrange necessary access.
  • Assist in budget preparation by projecting departmental expenses and identifying variances.

Qualifications:
High school diploma or GED is required. Proficiency in both written and verbal communication is essential for interacting with employees and external clients. Candidates should possess:
  • Strong organizational skills and the ability to manage multiple projects.
  • Knowledge of office equipment and inventory management procedures.
  • Ability to establish effective working relationships with colleagues and clients.

What We Offer:
At FIS, we provide opportunities for professional growth and development within a supportive environment. Our benefits include:
  • A flexible and innovative work atmosphere.
  • A diverse and collaborative culture.
  • Resources for personal and professional development.
  • Competitive salary and benefits package.

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