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Office Operations Specialist

2 months ago

Bellevue, Washington, United States Jobs for Humanity Full time
Company Overview
Jobs for Humanity is partnering with FIS Global to foster an inclusive and equitable employment landscape. We are dedicated to supporting individuals from diverse backgrounds.

Company Name: FIS Global

Position Overview

Employment Type:
Full-time
Experience Level:
Experienced (a relevant combination of work and education)
Educational Requirement:
General Equivalency Diploma
Travel Requirement:
0%

Role Summary

In the role of Facilities Coordinator, you will oversee daily office operations and administrative responsibilities, ensuring the seamless operation of our workplace. We seek an individual with strong organizational and communication abilities, committed to fostering a positive and efficient work environment. Key responsibilities include managing equipment procurement and maintenance, overseeing reception duties, coordinating the purchase and upkeep of office supplies and equipment, and liaising with employees and contractors regarding office and facility-related tasks.

Key Responsibilities
  • Manage daily office operations and administrative functions for the corporate site.
  • Address facilities-related issues by collaborating with internal staff and external vendors.
  • Oversee the procurement of new services, equipment, and supplies for the department.
  • Maintain an inventory of fixed assets and office equipment.
  • Prepare project plans and coordinate staff relocations and changes in collaboration with management.
  • Handle facilities service requests and coordinate with vendors for necessary repairs.
  • Administer activities related to employee and contractor onboarding and requests.
  • Monitor ongoing requests to ensure timely completion and provide updates to stakeholders.
  • Coordinate internal compliance audits for the facilities department.
  • Maintain a disaster recovery manual with essential vendor information.
  • Manage access control by issuing cards and keys, and reviewing security reports.
  • Notify property management of expected deliveries and arrange access.
  • Negotiate vendor pricing and obtain management approval for contracts.
  • Facilitate cleaning coordination between building and administrative staff.
  • Conduct internal audits of facilities and equipment, maintaining records of findings.
  • Assist in budget preparation by projecting departmental expenses and identifying variances.
Qualifications
  • High school diploma or GED.
  • Strong written and verbal communication skills.
  • Ability to communicate effectively with various organizational levels.
  • Knowledge of project management principles and ability to manage multiple projects.
  • Familiarity with office equipment and inventory control procedures.
  • Ability to explain tasks and concepts clearly to others.
  • Proven ability to establish and maintain effective working relationships.
What We Offer

At FIS, we provide opportunities for learning, growth, and making a meaningful impact in your career. Our benefits include:
  • A flexible and innovative work environment.
  • A diverse and collaborative workplace culture.
  • Resources for professional and personal development.
  • Opportunities to engage in volunteer work and support charitable initiatives.
  • Competitive salary and comprehensive benefits.
FIS is dedicated to offering its employees a rewarding career path and competitive compensation.
Privacy Commitment

FIS is committed to safeguarding the privacy and security of all personal information processed in the course of providing services. For details on how we protect personal information online, please refer to our Online Privacy Notice.

Equal Opportunity Employment

FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.