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Office Coordinator

2 months ago

Oyster Bay, New York, United States BLUE WATER SPA, INC Full time
Job OverviewBenefits and Advantages
  • Attractive Salary Package
  • Paid Leave Benefits
  • Opportunities for Professional Development
Position SummaryWe are looking for an enthusiastic and proactive Administrative Assistant to become a part of our dynamic team at BLUE WATER SPA, INC. In this role, you will offer essential support to our office staff and assist senior management by ensuring they have the necessary information and resources to excel in their roles. Your duties will encompass liaising with suppliers, coordinating schedules, managing employee calendars, organizing meetings, and drafting correspondence. The ideal candidate will possess exceptional organizational skills, outstanding written and verbal communication abilities, and a welcoming attitude.

Key Responsibilities
  • Manage appointments and keep an updated calendar
  • Coordinate meetings either in-person or via virtual platforms
  • Draft and distribute emails, memos, and letters appropriately
  • Assist in the preparation of company reports
  • Maintain a systematic filing system
  • Develop, revise, and uphold relevant office protocols
Required Qualifications
  • High school diploma or GED is mandatory; an Associate's degree or formal administrative training is preferred
  • Prior experience as an Administrative Assistant or in a comparable role
  • Proficiency with standard office machinery such as printers and fax machines
  • Strong computer skills with expertise in Microsoft Word and Excel – applications without this skill set will not be considered.
  • Highly organized with excellent time management capabilities and the ability to prioritize tasks effectively