Administrative Coordinator

3 days ago

Saint Paul, Minnesota, United States University of Minnesota Full time
Program/Project Specialist

The University of Minnesota is seeking a highly skilled and organized Program/Project Specialist to provide executive-level support to the Division Chief of Critical/Acute Care. This is a hybrid position that will work directly with the Division's Associate Administrator to create, evaluate, and maintain administrative processes.

Key Responsibilities:
  • Provide high-level administrative support to the Division Chief, including developing and implementing procedures and best practices for ongoing communications with M Health/Fairview System.
  • Handle complex communication on behalf of the Chief and serve as a liaison across the MHealth system.
  • Organize faculty-initiated meeting requests, create and distribute communications on behalf of the Chief, and manage and distribute meeting minutes.
  • Facilitate communication between faculty and clinical staff, type/edit/proofread correspondence/documents/reports, and manage faculty files and records.
  • Provide administrative assistance to additional Surgical Critical Care faculty and Program Director of the Residency program.
  • Develop and maintain a domain-wide spreadsheet with formulas for quarterly reports, oversee data collection and organization, and coordinate communication between the scheduler(s), faculty members, division chief, and finance team.
Requirements:
  • High School Diploma/GED and 5 years of related experience and/or a combination of work and education.
  • Experience providing direct administrative support to high-level professionals, leaders, or executives in a medical or other highly specialized setting.
  • Intermediate level knowledge of Microsoft Office and other common office applications.
  • Excellent verbal and written communication skills, including grammar, spelling, punctuation, etc.
  • Ability to work in a fast-paced office environment, with the ability to adapt to change.

The University of Minnesota is an equal opportunity educator and employer. We are committed to creating a diverse and inclusive environment for our employees and students. If you are a motivated and organized individual who is passionate about providing exceptional administrative support, we encourage you to apply for this exciting opportunity.

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