Administrative Coordinator

3 days ago

Saint Paul, Minnesota, United States Accanto Health Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to support our executive team. As a key member of our team, you will be responsible for providing administrative support, coordinating meetings and events, and ensuring the smooth operation of our office.

Key Responsibilities:
  • Manage executives' schedules and appointments, including scheduling client appointments and checking clients in for CSO
  • Provide logistical and organizational support for meetings, internal trainings, and external presentations
  • Coordinate travel arrangements for Officers, staff, and guests, including scheduling, travel arrangements, and day-of activities
  • Monitor email, voicemail, and mail when the Director is out of the office, responding to urgent requests and organizing responses for the Director's return
  • Draft and/or format various business communications, including emails, letters, and documenting processes for The Emily Program and external programs
  • Handle highly confidential materials, ensuring privacy is maintained
  • Prepare meeting agendas and/or presentations, attend and take notes in meetings, and distribute minutes, including for TEP Board of Directors Meetings
  • Collect receipts and submit monthly expense reports
Requirements:
  • High school diploma, required
  • 2+ years of administrative support experience at a Director level or above, required
  • Significant experience using Word, Excel, PowerPoint, and MS Outlook, with the ability to learn other applications
  • Strong customer service skills and experience, strongly preferred
What We Offer:

We understand the importance of a well-rounded benefits package and are dedicated to providing a range of plans to meet your needs. For full-time employees, we offer:

  • HSA and PPO insurance with HSA or FSA options (Blue Cross Blue Shield)
  • Dental insurance (Delta Dental)
  • Vision insurance (EyeMed)
  • Short-term and long-term disability insurance
  • Company-paid life insurance
  • 401(k) plan available two months after start date
  • Company 401(k) matching for up to 50% of your contribution, up to 6% of your compensation

We also offer a generous PTO plan, accruing annually and beginning with your first whole pay period. Eligible employees enjoy seven paid holidays and one floating holiday in addition to their regular PTO.

We are committed to encouraging career growth and providing our staff with robust clinical education. We partner with the University of Minnesota Medical School and have a team dedicated to providing ongoing education with in-house continuing education credit opportunities through webinars and in-person events.

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