HR Information Systems Specialist

2 weeks ago

Philadelphia, Pennsylvania, United States Community Behavioral Health. Full time
Position Overview

The HR Information Systems (HRIS) Specialist plays a crucial role in overseeing and maintaining the HRIS platforms to guarantee data accuracy, system effectiveness, and comprehensive reporting. This position requires collaboration with various HR departments to enhance system functionality, refine HR workflows, and align technology solutions with the broader HR objectives.

Key Responsibilities:

HRIS Management:

  • Oversee and refresh HRIS platforms to ensure precise and prompt data entry and operational efficiency.
  • Supervise system upgrades, enhancements, and configurations in partnership with IT and HR departments.
  • Conduct regular audits to maintain data integrity and resolve any inconsistencies.

Data Oversight:

  • Administer employee information within the HRIS, including onboarding, offboarding, transfers, promotions, and other employment status modifications.
  • Create and uphold data entry protocols to ensure uniformity and precision.
  • Produce and disseminate standard and tailored reports, dashboards, and analytics to fulfill HR and organizational requirements.

System Enhancement:

  • Identify potential areas for system advancements and process improvements.
  • Collaborate with HR and IT teams to execute system updates, new functionalities, and features.
  • Offer suggestions for maximizing system utilization and enhancing user experience.

User Assistance and Training:

  • Deliver technical support and troubleshooting for HRIS users.
  • Design and conduct training materials and sessions for HRIS users to promote effective system use.
  • Serve as a primary contact for HRIS-related questions and support inquiries.

Compliance and Security:

  • Ensure adherence to data protection laws and organizational guidelines.
  • Safeguard system security by managing user access and permissions.
  • Monitor and mitigate security threats related to HRIS data and systems.

Project Involvement:

  • Engage in HRIS-related initiatives, including system implementations, upgrades, and integrations.
  • Assist in defining project scope, timelines, and deliverables.
  • Coordinate with internal and external stakeholders to ensure project success.

Position Requirements:

  • Bachelor's degree in human resources, Information Technology, Business Administration, or a related discipline.
  • 3+ years of experience in HRIS management or a comparable role.
  • Proficiency in HRIS software (e.g., Workday, ADP) and Microsoft Office Suite.
  • Strong analytical abilities with the capacity to interpret and present data effectively.
  • Excellent problem-solving skills and meticulous attention to detail.
  • Strong communication and interpersonal capabilities.
  • Experience with SQL, report generation, and data analysis tools is advantageous.

Core Competencies:

  • Collaboration: Foster and maintain relationships with colleagues and stakeholders, supporting collective efforts and deliverables.
  • Respect: Treat all individuals with respect and sensitivity, acknowledging the importance of diversity.
  • Member Focus: Prioritize the needs of members by delivering value-added services and fostering strong relationships.
  • Integrity: Uphold honesty and transparency in all actions, maintaining the highest ethical standards.
  • Commitment to Excellence: Strive for continuous improvement and exceptional service delivery.
  • Empathy: Show understanding and consideration for others' perspectives and situations.
  • Problem Solving: Develop logical solutions to challenges by leveraging individual knowledge and experience.
  • Proactivity: Manage time and resources efficiently, identifying and implementing initiatives independently.
  • Adaptability: Adjust strategies and behaviors to meet evolving challenges and goals.
  • Effective Communication: Share information clearly and listen attentively to gain a comprehensive understanding of issues.

Leadership Competencies:

  • Strategic Insight: Align current activities with long-term organizational goals, formulating priorities and breakthrough ideas.
  • Guidance: Lead efforts to address challenges and drive continuous improvement.
  • Talent Development: Recognize the importance of nurturing high-quality talent through ongoing performance management.

Equal Employment Opportunity:

We are committed to fostering a culture of diversity, inclusion, and belonging. We are an equal opportunity employer and do not discriminate based on any protected characteristic.

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