HR Information Systems Specialist

2 weeks ago

Philadelphia, Pennsylvania, United States Community Behavioral Health. Full time
Position Overview

The HR Information Systems (HRIS) Specialist plays a crucial role in overseeing and enhancing the HRIS platforms to guarantee data accuracy, operational efficiency, and insightful reporting. This position requires collaboration with diverse HR departments to maximize system functionality, refine HR workflows, and bolster the overarching HR objectives through technological advancements.

Key Responsibilities

HRIS Management:

  • Administer and refresh HRIS platforms to ensure precise and prompt data entry and operational capabilities.
  • Oversee and coordinate system upgrades, improvements, and configurations in partnership with IT and HR divisions.
  • Safeguard data integrity by conducting regular audits and rectifying inconsistencies.

Data Oversight:

  • Oversee employee information within the HRIS, encompassing onboarding, offboarding, transfers, promotions, and other employment status modifications.
  • Create and uphold data entry protocols to maintain consistency and precision.
  • Produce and disseminate standard and tailored reports, dashboards, and analytics to meet HR and organizational requirements.

System Enhancement:

  • Identify potential areas for system upgrades and process improvements.
  • Collaborate with HR and IT teams to roll out system enhancements, new functionalities, and features.
  • Offer insights for maximizing system efficiency and enhancing user experience.

User Assistance and Training:

  • Deliver technical support and troubleshooting for HRIS users.
  • Develop and present training resources and sessions for HRIS users to ensure proficient system use.
  • Serve as a primary contact for HRIS-related inquiries and support needs.

Compliance and Security:

  • Ensure adherence to data protection laws and organizational protocols.
  • Maintain system security by managing user access and permissions.
  • Monitor and mitigate security threats related to HRIS data and systems.

Project Coordination:

  • Engage in HRIS-related initiatives, including system implementations, upgrades, and integrations.
  • Assist in defining project scope, timelines, and deliverables.
  • Collaborate with internal and external stakeholders to ensure project success.

Position Requirements:

  • Bachelor's degree in Human Resources, Information Technology, Business Administration, or a related discipline.
  • 3+ years of experience in HRIS management or a similar role.
  • Proficiency in HRIS software (e.g., Workday, ADP) and Microsoft Office Suite.
  • Strong analytical capabilities with the ability to interpret and present data effectively.
  • Excellent problem-solving skills and meticulous attention to detail.
  • Strong communication and interpersonal abilities.
  • Experience with SQL, report generation, and data analysis tools is advantageous.

Core Competencies:

  • Collaboration: Foster and maintain relationships with colleagues and stakeholders, promoting teamwork and overcoming productivity barriers.
  • Respect: Treat all individuals with dignity and sensitivity, valuing diversity.
  • Member Focus: Prioritize the needs of members by delivering value-added services and nurturing strong relationships.
  • Integrity: Uphold transparency and honesty in all actions, maintaining the highest ethical standards.
  • Commitment to Excellence: Strive for innovation and high-quality service to achieve member satisfaction.
  • Empathy: Show understanding and compassion for others' perspectives and situations.
  • Problem Solving: Develop logical solutions to challenges, considering resources and organizational values.
  • Initiative: Manage time and resources efficiently, identifying and implementing initiatives independently.
  • Adaptability: Adjust strategies and behaviors to meet changing circumstances and achieve goals.
  • Communication: Share information effectively and listen actively to understand issues thoroughly.

Leadership Competencies:

  • Strategic Insight: Align current activities with long-term organizational goals, developing innovative strategies.
  • Leadership: Guide efforts to address challenges and drive continuous improvement in programs and services.
  • Talent Development: Recognize the importance of hiring, assessing, and nurturing high-quality talent.

Equal Employment Opportunity:

We are committed to fostering a culture of diversity, inclusion, and belonging. We do not discriminate in recruitment, hiring, promotion, or any other personnel action based on any protected characteristic.

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