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Senior Administrative Coordinator

2 months ago

Burbank, California, United States Lazard Asset Management Full time
Location: Americas

Sector: Asset Management

Company Overview:
Lazard is recognized as a premier financial advisory and asset management firm globally. Our strength lies in our people.

With a workforce of over 3,000, we foster a close-knit community where professionals eager to learn and share knowledge can thrive together.

We are committed to diversity, equity, inclusion, and allyship, viewing these principles as fundamental to our employee experience.

Our entrepreneurial environment and flat organizational structure empower innovative ideas and original concepts to propel our business forward, allowing careers to flourish.

Role Overview:
We are seeking a seasoned administrative professional to serve as the Executive Assistant to the CEO, Client Team, and eventually the Head of Human Resources, while also providing support to the investment team in their daily operations.


Key Responsibilities:
  • Deliver comprehensive administrative support for Partners and Managing Directors.
  • Organize and manage both domestic and international travel, expenses, and complex calendars for the Head of Lazard Family Office Partners, the Client Team, and the Head of Human Resources.
  • Assist the investment team by coordinating presentations, travel arrangements, calendars, meetings, and phone communications.
  • Facilitate conference calls, video conferencing, and meetings.
  • Plan and confirm meetings with managers and prospective managers.
  • Upload monthly and quarterly reports into the client portal.
  • Prepare and distribute internal investment memos and quarterly updates with input from the team.
  • Maintain Outlook and Salesforce systems.
  • Draft and keep records of manager meeting notes.
  • Provide phone coverage, ensure general office maintenance, and manage mail distribution.
  • Undertake additional projects and tasks as assigned.

Qualifications:
  • Exceptional internal and external communication skills.
  • Confident, trustworthy, and transparent demeanor.
  • Warm, authentic, and maintains confidentiality.
  • Calm, composed, and self-motivated.
  • Energetic, inquisitive, and adaptable.
  • Positive, supportive attitude with high ethical and professional standards.
  • Bachelor's degree required.
  • A minimum of 5 years of experience supporting senior executives.
  • Proficient in Outlook, Word, Excel, PowerPoint, Salesforce, and related software.
  • Able to thrive in a fast-paced environment.
  • Capable of engaging with teams in person, via video conference, and over the phone.
  • High attention to detail and accuracy.
  • Ability to interact with employees, clients, and other contacts as needed.

What We Offer:
We are dedicated to enhancing the overall health and well-being of our employees through a comprehensive benefits package.

Our aim is to provide a highly personalized employee experience that enables you to balance your career, family, and community commitments.

At Lazard, you will be part of an organization that values your unique talents and passions, and is committed to investing in your career development.

We believe in the strength of a diverse workforce, as it fosters a rich diversity of thought that empowers us to challenge conventional wisdom and leads to better decision-making.

Our commitment to cultivating diversity and an inclusive culture is essential for our continued growth and success.