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HR Administrator
1 month ago
Join Mutual Trading Co., Inc. as an HR Administrator and be part of a dynamic team that promotes Japanese foods worldwide. As an HR Administrator, you will play a crucial role in supporting the HR team with administrative tasks, ensuring compliance with federal, state, and local employment laws and regulations, and company policies.
Key Responsibilities:- Perform administrative and clerical support tasks, including preparing paperwork for new employee profiles and setting up employee profiles in the HRIS system.
- Support the HR team in maintaining accurate and up-to-date human resource files, records, correspondences, master files, organization charts, reports, and other documentations.
- Establish and maintain accurate and up-to-date human resource files, records, correspondences, master files, organization charts, reports, and other documentations.
- Update relevant SOPs and keep all current.
- Review and process agency and vendors bills in a timely manner.
- Prepare documents for new hires, employee visa applications, employee movement, and benefit enrollment.
- Respond to and assist various requests from managers, employees, and others.
- Maintain all logs/records for internal audits and external compliance.
- Roll out online training and monitor the progress to ensure completion by the deadline.
- Conduct or assist with record audits and mandatory reports, which may include I-9 audits, EEO-1 filings, payroll audits, and other compliance reviews.
- Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- May assist with payroll functions, including processing, answering employee questions, fixing processing errors, and distributing checks.
- Attend company events as required.
- Perform other duties as assigned.
- Business-level English required - read/write/speak/listen.
- Business-level Chinese or Japanese required - read/write/speak/listen.
- Ability to work independently and as a team.
- Ability to adapt to frequent changes in assignments and workload.
- Bachelor's degree in business or related fields required.
- 2+ years of HR administrative experiences are required.
- Excellent verbal and written communication skills and interpersonal skills.
- Excellent time management skills with a proven ability to meet deadlines.
- Excellent organizational skills and attention to detail.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
- Strong analytical and problem-solving skills.
- Proficient with Microsoft Office Suite.
