Administrative Coordinator for Executive Leadership

2 weeks ago

South Burlington, Vermont, United States Lund Full time

About Lund:

For over 132 years, Lund has been dedicated to fostering hope and creating opportunities that empower families, ensuring a safe and nurturing environment for all children in Vermont. As a comprehensive nonprofit organization, Lund serves over 5,000 individuals annually, with a mission focused on helping children thrive by enabling families to overcome challenges such as poverty, addiction, and abuse. Lund provides essential services through education, treatment, family support, and adoption.

Position Overview:

The role of the Executive Assistant presents a distinctive opportunity to deliver high-level administrative support to the President & CEO, the Board of Trustees, and other executive personnel. The successful candidate will demonstrate exceptional skills in calendar management, travel coordination, and the preparation of correspondence and reports. This position is crucial for maintaining confidentiality and professionalism, ensuring the efficient functioning of the executive office and facilitating effective communication with various stakeholders.

Key Responsibilities:

  • Manage the calendar of the President/CEO, schedule meetings, and arrange travel logistics.
  • Prepare correspondence, reports, and presentations for executive review while safeguarding sensitive information.
  • Support the Board of Trustees by organizing monthly meetings, creating meeting agendas and minutes, and ensuring smooth communication between the President/CEO and Board members.
  • Assist in budget preparation, coordinate special events, and complete assigned projects and activities.

Qualifications:

The ideal candidate will possess a bachelor's degree in social services, business, or a related discipline, along with a minimum of three years of experience providing support to high-level executives or administrators, preferably within a nonprofit environment. Proficiency in standard business software and office procedures is essential, along with a commitment to integrity, discretion, and professionalism. Reliable transportation is necessary, as occasional statewide travel may be required.

Strong written and verbal communication skills are vital for effective interaction with both internal and external stakeholders. The ability to prioritize tasks, manage multiple projects concurrently, and work independently with minimal supervision is essential for success in this role. A proactive, detail-oriented approach, coupled with the flexibility to adapt to changing priorities and deadlines, will enable the Executive Assistant to thrive in supporting the President & CEO and Board of Trustees.

Why Work at Lund:

Lund values and celebrates the unique strengths and talents of its clients and staff. Their service delivery approach is rooted in collaboration, leveraging the expertise of a dedicated team while embracing a strengths-based perspective. Lund's adoption program offers comprehensive, lifelong support for families, while their residential and community treatment programs emphasize both treatment and parenting, ensuring holistic support for individuals and families. In their educational initiatives, they prioritize joy, community engagement, and continuous learning. Lund is committed to fostering professional growth through ongoing training and regular supervision. The organization prioritizes employee well-being, creating a welcoming and inclusive workplace where staff are encouraged to engage in wellness, recognition, and diversity, equity, and inclusion initiatives. With a strong sense of community and a commitment to work-life balance, Lund offers hybrid schedules and flexible work arrangements for select positions.

Lund is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, ancestry, place of birth, age, veteran status, disability, or any other characteristic protected by applicable law.

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