Administrative Operations Coordinator

2 weeks ago

Rochester, New York, United States WasteManagementAdmin@peoplescout Full time


As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

What is the value of a WM job? The value of a WM job is more than a paycheck. It's a way to create opportunities for you and your family.

We Are Stable:
Our WM team is home every day, and our team members perform essential and meaningful work.

We Are Committed to Growth:
100% tuition paid for benefits eligible employees and their family, and established career progression.

We Are Investing in You:

Amazing Medical, Dental & Vision, 401K with match, discounted stock options, dependent day care, and more.

Job Summary:
Provides clerical and administrative support to departmental Managers, assisting in coordinating all aspects of daily operations, including recording and reporting data.

Essential Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. Responsibilities include:

  • Assisting in troubleshooting and resolving safety, service, and operational issues.
  • Creating, distributing, and closing-out customer tickets on a daily basis.
  • Maintaining and distributing department-related information on a daily basis.
  • Communicating with other supervisors and managers about operations and/or dispatch issues.
  • Completing and maintaining a variety of reports as directed by the department manager.
  • Utilizing software tools to manage a variety of tasks, such as procurement, time and attendance, safety incidents, and contract labor.
  • Assisting with data collection and reporting required for incentive pay programs.
  • Assisting with the processing of payments and other financial tasks as necessary.
  • Assisting in the implementation of operational projects as needed.
  • Communicating with customers about service issues as needed.
  • Communicating with employees about scheduling and work assignments as needed.
  • Entering and maintaining Service Machine SMART data on a daily basis.
  • Performing other duties as assigned.

Supervisory Responsibilities:
This job has no supervisory duties.

Qualifications:
The requirements listed below are representative of the qualifications necessary to perform the job.

  • Education: High school diploma or G.E.D. (accredited).
  • Experience: No prior work experience required.
  • Certificates, Licenses, Registrations or Other Requirements: None required.
  • Other Knowledge, Skills or Abilities Required: None required.

Work Environment:
Listed below are key points regarding environmental demands and work environment of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

  • Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) most of the workday.
  • Required to exert physical effort in handling objects less than __ pounds rarely.
  • Required to be exposed to physical occupational risks (such as cuts, burns, exposure to toxic chemicals, etc.) rarely.
  • Required to be exposed to physical environment which involves dirt, odors, noise, weather extremes or similar elements occasionally.
  • Normal setting for this job is: office setting and/or landfill.

Benefits:
At Waste Management, each eligible employee receives a competitive total compensation package including Medical, Dental, Vision, Life Insurance and Short Term Disability. As well as a Stock Purchase Plan, Company match on 401K, and more. Our employees also receive Paid Vacation, Holidays, and Personal Days. Please note that benefits may vary by site.

  • Administrative Coordinator

    1 week ago

    Rochester, New York, United States Denali Water Solutions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Denali Water Solutions LLC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide...

  • Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Denali Water Solutions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Denali Water Solutions LLC. As an Administrative Coordinator, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support: Provide...

  • Executive Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Coordinated Care Services, Inc. (CCSI) Full time

    Position OverviewAdministrative Assistant II - ConsultingLocation: HybridEmployment Type: Full-Time (40 hours per week)Join Coordinated Care Services Inc (CCSI) as an Administrative Assistant II dedicated to supporting the NYS Trauma Informed Network and Resource Center (TINRC) initiative along with CCSI's Transformation in Education (TIE) consulting...

  • Administrative Coordinator for Academic Affairs

    1 week ago

    Rochester, New York, United States Monroe Community College Full time

    Job Overview:Role Summary:The Administrative Coordinator plays a pivotal role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position is essential for facilitating various office management functions to enhance efficiency and assist the Dean in executing their duties...

  • Healthcare Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Lattimore Physical Therapy Full time

    Position OverviewLattimore Physical Therapy is in search of a dedicated full-time Healthcare Administrative Coordinator to support our dynamic private practice across various locations. The ideal candidate should exhibit reliability, teamwork, and a strong work ethic.Role Summary: As a Healthcare Administrative Coordinator, you will be the initial point of...

  • Administrative Coordinator for Academic Foundations

    1 week ago

    Rochester, New York, United States Monroe Community College Full time

    Job Overview:Role Summary:The Administrative Coordinator plays a vital role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position entails managing various office functions to enhance efficiency and assist the Dean in executing their duties effectively. The Administrative...

  • Administrative Coordinator for Academic Foundations

    2 weeks ago

    Rochester, New York, United States Monroe Community College Full time

    Position Overview:Role Summary:The Administrative Coordinator plays a pivotal role in delivering extensive administrative and operational support to the Dean of Academic Foundations and the associated division. This position entails the organization of various office management activities to enhance efficiency and assist the Dean in executing their duties...

  • Administrative Coordinator

    1 week ago

    Rochester, New York, United States EXCELLENT CARE SERVICE INC Full time

    About UsEXCELLENT CARE SERVICE INC is a leading provider of top-notch services to our clients. We are dedicated to delivering exceptional results and building long-lasting relationships.Job OverviewAs an Administrative Assistant, you will play a vital role in supporting our office staff in their day-to-day tasks. Your responsibilities will...

  • Administrative Support Coordinator

    2 weeks ago

    Rochester, New York, United States VMD Corp Full time

    Job OverviewAbout the Role:This position is integral to enhancing airport security operations, aimed at safeguarding the nation's transportation systems and ensuring the safety of individuals within our borders.Your Contribution:In this Administrative Support role, you will assist the Project Manager(s) and executive team by performing a variety of...

  • Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Ibero-American Action League, Inc. Full time

    Job OverviewPosition Summary:Under the guidance of the Program Director, the Administrative Coordinator will play a crucial role in assisting families to ensure their requirements are fulfilled in accordance with licensing and program standards. This position involves supporting center personnel with daily operational tasks while maintaining professional...

  • Administrative Coordinator

    5 days ago

    Rochester, New York, United States Denali Water Solutions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Denali Water Solutions LLC. As an Administrative Assistant, you will provide administrative support to our Marketing Department, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance...

  • Administrative Coordinator for Medical Practice

    2 weeks ago

    Rochester, New York, United States Lattimore Physical Therapy Full time

    Position OverviewLattimore Physical Therapy is on the lookout for a dedicated full-time Administrative Coordinator to support our dynamic private practice across various locations. The ideal candidate should be a reliable team player with a strong work ethic.Role Summary: As the Administrative Coordinator, you will serve as the initial point of contact for...

  • Administrative Coordinator for Medical Practice

    2 weeks ago

    Rochester, New York, United States Lattimore Physical Therapy Full time

    Position OverviewLattimore Physical Therapy is in search of a skilled full-time Administrative Coordinator to support our dynamic healthcare environment across various locations. The ideal candidate will be a reliable team member who demonstrates dedication and a strong work ethic.Role Summary: As an Administrative Coordinator, you will serve as the initial...

  • Administrative Medical Coordinator

    2 weeks ago

    Rochester, New York, United States TES Staffing Full time

    Position OverviewTES Staffing is actively searching for an Administrative Medical Coordinator to become a vital part of a prominent healthcare organization. In this role, you will deliver essential administrative assistance to the Primary Care departments throughout the region. This position presents a diverse range of responsibilities while promoting a...

  • Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Denali Water Solutions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Denali Water Solutions LLC. As an Administrative Assistant, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesCommunication and ReceptionAnswer and...

  • Administrative Coordinator

    1 week ago

    Rochester, New York, United States Denali Water Solutions LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Denali Water Solutions LLC. As an Administrative Assistant, you will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesCommunication and CorrespondenceAnswer...

  • Administrative Coordinator

    8 hours ago

    Rochester, New York, United States Happiness House CP Rochester Full time

    Job Title: Administrative Assistant**Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Happiness House CP Rochester. As an Administrative Assistant, you will provide administrative support to our Residential Program, ensuring the smooth operation of our daily activities.Key...

  • Executive Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States SERVPRO Full time

    Position OverviewAre you passionate about providing support and assistance in challenging environments?Join our dedicated team at SERVPRO as an Executive Administrative Coordinator, where your contributions will make a significant impact daily. We are committed to our mission of restoring properties to their pre-damage condition.We are looking for an...

  • Administrative Coordinator

    2 weeks ago

    Rochester, New York, United States Rochester Regional Health Full time

    HOW WE SUPPORT YOUAt Rochester Regional Health, we prioritize excellence in healthcare. Our comprehensive benefits and rewards programs promote employee wellbeing, career advancement, and personal development. We are committed to nurturing your professional journey while serving the community.Health & Wellness Benefits starting Your First DayMedical, Dental...

  • Grant Administration Coordinator

    2 weeks ago

    Rochester, New York, United States Foodlink Inc Full time

    Job OverviewMission StatementOur mission is to harness the potential of food to eradicate hunger and foster healthier communities.Vision StatementWe believe that the battle against hunger is intrinsically linked to the fight against poverty. We envision a future where food is acknowledged as a fundamental human right, enabling every individual to nourish...